HR and Office Administration Executive Dubai UAE

Position: HR and Office Administration Executive

Date posted: 2022-03-23

Industry: other

Employment type: Full Time

Experience: 6 plus year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: TechKnowledge GT LLC

Description:

TechKnowledge GT LLC is urgently looking for an HR and Office Administration Executive to work in our Dubai Office

Job Duties:

• Maintain electronic and hard copy filing systems, perform data entry and scanning documents.
• Provide general administrative and clerical support including document production, word processing, and management of incoming and outgoing mail/courier, scanning documents and managing incoming and outgoing facsimiles.
• Field telephone calls and receive and direct visitors, offer snacks and drinks to guests
• Assist in managing, recording and overseeing company resources (including use of conference rooms, drivers, etc.) and expenditures.
• Maintain supplies and pantry inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
• Assist HR in maintenance and management of employees by assisting in the recruiting, selecting, and orienting of employees.
• Assist HR in managing personnel files both internally and with government authorities (including the execution of residence visa applications/cancellations) and ensuring such files are up to date and secure; assist HR in the preparation of employment agreements
• (Employment contracts, training agreements, annual compensation letters, etc.); and assist HR in the management of employee relations/communications.
• Manage travel arrangements (both internal staff travel and supplier/publisher travel).
• Manage company petty cash, the use of company credit card and the reporting of expenses
• May need to visit government offices for renewals and attestations
• Prepare and coordinate agendas for all levels of meetings.
• Proactively administer and manage the calendar of the CEO and assure necessary pre-read materials for meetings and prep time. Extreme close coordination is required.
• Assure that the CEO is aware of time-sensitive matters, conflicts, or required actions.
• Prepare and organize internal presentation materials, meeting information and communications as required.  
• Efficiently manage the signing of confidential contracts and agreements, post the review and approval from the Legal Counsel.
• Provide analysis, research, and development of data efficiently, and at times on short notice as requested.
• Complete projects, reports, or other tasks as assigned.
• Assist with personal and life management tasks as requested by the CEO from time to time, e.g. Monthly inter-account fund transfers for the CEO.

Requirements:

• Bachelor’s degree in Business Administration.
• HR diploma or equivalent.
• 6 or more years of general administrative assistant experience, including 3 years of HR administration experience are required.
• Proficiency in using HRIS
• Good Knowledge of Labor Law in countries of operating branches.
• Demonstrate a high level of communication skills verbal and written.