Admin Officer Dubai UAE
Position: Admin Officer
Date posted: 2022-01-18
Industry: Consultancy
Employment type: Full Time
Experience: 3 to 5 year
Qualification: Bachelor’s Degree Holder
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: James Brand Strategy & Design Consultancy
Description:
Admin Officer
We’re hiring! Looking for a female candidate. Will be managing the company’s general administrative activities and some PA role needs.
Roles and Responsibilities:
- Day-to-day running of the office
- Administrative support to the management and staff
- Knowledge in processing HR/PRO tasks for visas, freelance contracts, rent, insurance, and license renewals
- Updating new business database, knowledge in supplier registration, supplier portal updates, and assisting new business research
- Updating suppliers and freelance database; updating SEO research and database
- Job postings, applications screening, arranging the interviews, and managing the proper database of the applicants
- Assistance with external production and post-production coordination
- Arranging travel flights and accommodation
- Schedule and coordinate staff and other meetings
- Issuance of invoices, purchase orders, and cost estimates
- Knowledge in preparing necessary information for bookkeeping, financial audit, and VAT filings
- Monitoring receivable and payables
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
- PA role requirements at times
Requirements:
- Able to work full time and already residing in Dubai, UAE
- Holder a Bachelor’s Degree in Business Administration, Human Resources or any related field
- Minimum 3-5 years’ experience in the UAE
- Excellent telephone and communication skills, be confident.
- Proven experience as an Administrative Assistant, Office Coordinator, or related office administrative positions
- Preferable background in branding or advertising/production company
- Strong administrative and multi-tasking skills
- People-oriented and results-driven. Attention to detail.
- Expert experience in MS Office especially Excel and Word (creating excel formulas)
- Proficiency in using Apple Mac’s and Software (pages, keynote)
- Excellent written and verbal English communication skills
- Good timekeeping / must be comfortable with agency industry hours (not fixed)
Summary:
It’s a growth role, we are in a business transition to a new office, a new approach to building a team over time, and must be flexible around it. Able to work to strict deadlines, as a fast-paced environment, and enjoy contributing to a fun happy, and professional working environment.
