Admin Manager Dubai UAE

Position: Admin Manager

Industry: other

Employment type: Full Time

Date posted: 2023-10-31

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Admin Manager

Location: Dubai

Job description

An Office Administrator professional will oversee operations across the organization’s office. He/She will be a prominent ambassador of DataFlow as the first person the applicant interacts with in the office. , The role will have dynamic responsibilities ranging from managing end-to-end office procurement, company events, vendor management, and other exciting projects.

Duties and responsibilities:

• Provide excellent front desk support to guests and clients.
• Timely Management of C-suite requirements such as flight and hotel bookings, and calendars.
• Manage courier shipments to and from the office.
• Manage office file systems seamlessly and govern an efficient automated system of initiations and renewals.
• Own the office calendar of events, proactively coordinating meetings, and corporate-wide events from end to end.
• Vendor Management: Liaise with external service providers, negotiate contracts, and maintain relationships with vendors.
• Good working knowledge of legal setup of employee requirements such as Visas, permits, etc. within the free zone district.
• Collaborate with HR on logistically planning CSR events.
• Proactively and continuously growing employee benefits portfolio in collaboration with HR.
• Continuous proactivity in upkeeping the office and creating a better working environment for everyone.
• Budget Management: Monitor and manage the administrative budget, making cost-effective decisions and optimizing expenses.

Requirements & Skills:

• 6+ years experience in a role supporting C-level executives and office management
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Service focus – dedicated to meeting the business expectations by maintaining effective relationships with stakeholders
• Ability to think outside of the box with a sense of urgency
• Excellent organizational and time management skills.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent Negotiation skills with vendors and stakeholders.
• Impeccable attention to detail.
• Sustainable mindset for continuous governance of office.
• Proactivity and interest in adding value and elevating the Headquarters continuously to higher standards.
• Ability to run from end to end, exciting projects such as office renovation/expansion.
• Ability to work with numbers and demonstrate logical, analytical thinking.