Projects / Admin Assistant Abu Dhabi UAE

Position: Projects / Admin Assistant

Date posted: 2023-03-25

Industry: other

Employment type: Full Time

Experience: 1 year

Qualification: Bachelor’s Degree is required

Salary: AED 2000 to 2500

Location: Abu Dhabi, United Arab Emirates

Company: Confidential

Description:

Hiring Projects / Admin Assistant

• Provides confidential secretarial and administrative support for the principal executive or executives, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
• Monitors and coordinates accounting activities as appropriate
• Assists with projects department in various activities to ensure more efficient service and organization of the office.
• Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
• Assists in the coordination, supervision, and completion of special projects as appropriate.
• Assist with purchase department for finalizing suppliers & quote, preparing LPO’s
• If needed, support HR department in various activities.
• May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
• Performs miscellaneous job-related duties as assigned.
• Handle wide range of clerical duties, including scheduling meetings, quote preparations and handling correspondence
• Supporting the other departments in clerical works.
• Timesheet Updating on daily basis
• Timesheet chasing and cross check whether all details are incorporated
• Sending pending timesheets list to ops for collection (weekly once at least)
• Trip sheet monthly collection and verification
• Incentive sheet monthly collection and verification
• Incentive calculation and submit to MD before 20th of every month.
• Film master log updating
• Consumption reports cross checking
• Deduction on reshoots – ops list cross checking.
• Timesheet filing & Invoice scanning
• Experience: Minimum 1 year in experience in admin is an advantage.
• Excellent knowledge of Word, MS Office Excel with short cuts.
• Salary: 2000 to 2500 AED, Transportation will be provided by company from Shabiya – Mussaffah.
• Job Location: Prestige Tower, Capital Mall, Mussaffah – Abu Dhabi.
• Immediate joining.
• Required Female candidates in Abu Dhabi, Mussaffah – Shabiya Area.