Leasing Administrator Abu Dhabi UAE

Position: Leasing Administrator

Date posted: 2022-02-17

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Abu Dhabi, United Arab Emirates

Company: Confidential

Description:

Hiring Leasing Administrator

Responsible for overseeing and tracking the leases of rental properties in a company’s portfolio.

Follow the leases of financial transactions, such as rents, sublease payments, renewals, taxes, and property expenses.

Core Responsibilities

• Receiving phone calls, email, enquiries, and requests, and handling them in appropriate and professional manner.
• Maintains proper documentation and computer-based information.
• Prepare quarterly real estate market reports
• Liaising with the staff in other departments and with external contacts.
• Storing scanned copy of documents and computer-based information in the Group Property shared drive.
• Photocopying and printing of property related documents.
• Deals with letters and emails from internal and external clients.
• Preparing monthly vacancy report to line manager.
• Create, renew, terminate, tenancy contract (EJARI & Tawtheeq) through online system.
• Preparing offer subject to contract (Heads of Terms) to inquiring tenants/ clients.
• Collecting relevant data/ information and documents of tenants and inquiring clients.
• Creating and assigning car parking contracts for tenants.
• Collecting cheque payments (rent) from tenants.
• Preparing cheques for deposit by filling up Cheque Deposit Form.
• Processing registration of new tenant through liaising with Credit Control Department.
• Sending renewal notices to the tenant prior to their lease expiry as per contract and law.
• Preparing Contract Approval Form for every new and renewed Lease Contract subject for manager’s approval.
• Preparing letters and memo, Issuance of Pro-forma Invoice
• Updating “Master Lease” spreadsheet in Group Property shared drive.

Self-Management Responsibilities

• Defines performance goals at the start of the year in discussion with the Line Manager and Development Manager and ensures that the goals are achieved during the year.
• Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role.
• Keeps abreast of professional developments, new techniques and current issues through continued learning and professional growth.
• Background & Experience (years)

Competencies and Skills

• 3-5 years of experience in real estate
• Knowledge of best administrative practices
• Proven ability to work independently and with others.
• Good command of MS Office
• UAE Real Estate Knowledge (Mandatory)
• Smart Hub proficient
• Tawtheeq and Ejari Registered & Experience
• Process oriented
• Analytical skills
• Critical thinking
• Collaboration skills
• Good verbal & written
• Communication skills

Must know basics communication in Arabic language