Administrative Assistant Dubai UAE

Position: Administrative Assistant

Date posted: 2024-01-29

Industry: other

Employment type: Full Time

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Administrative Assistant required

Job Summary:

As a member of the reception staff, you will play a crucial role in maintaining a positive and efficient front office environment. Your responsibilities include managing the reception area, handling incoming calls, assisting visitors, providing administrative support, and ensuring effective communication within the organization.

Key Responsibilities:

Front Desk Management:

• Greet and welcome visitors in a professional and friendly manner.
• Maintain a tidy and organized reception area.
• Direct visitors to the appropriate person or department.

Phone Handling:

• Answer incoming calls promptly and professionally.
• Take accurate messages and ensure timely dissemination of information.
• Transfer calls to the relevant individuals or departments.

Visitor Assistance:

• Implement sign-in procedures and issue visitor badges.
• Assist visitors with inquiries and provide necessary information.
• Ensure a positive and welcoming experience for all guests.

Administrative Support:

• Sort and distribute incoming mail.
• Assist in scheduling appointments and managing calendars.
• Support various administrative tasks as needed.

Communication:

• Maintain effective communication with colleagues and other stakeholders.
• Relay messages accurately and in a timely manner.
• Share important information with relevant departments.

Problem Solving:

• Independently handle minor issues that may arise at the reception.
• Follow established procedures for escalating complex matters.

Technology Proficiency:

• Utilize office equipment, including phones, copiers, and fax machines.
• Demonstrate proficiency in relevant computer applications.

Confidentiality:

• Handle sensitive information with discretion and maintain confidentiality.
• Adhere to security protocols for the protection of data.

Qualifications:

• High school diploma or equivalent.
• Previous experience in a similar role is preferred.
• Strong communication and interpersonal skills.
• Proficiency in basic office software applications.
• Ability to handle multiple tasks and prioritize effectively.

Working Conditions:

• Work in a typical office environment.
• Regular working hours with occasional flexibility based on business needs.
• Note: This job description provides a general overview of the responsibilities and qualifications for a reception staff member and may be subject to modification based on organizational requirements.