[Hiring] Payroll Analyst (Multi-State) REMOTE USA
Position: Payroll Analyst (Multi-State)
Date Posted: May 23, 2026
Industry: Healthcare / SaaS / Finance / Payroll Services
Employment Type: Full Time (Remote)
Experience: Minimum 5+ Years of Payroll Experience (Multi-State Experience Strongly Preferred)
Qualification: Bachelor’s Degree in Accounting, Finance, or Related Field (FPC/CPP Preferred)
Salary: $35 – $40 per hour
Location: Remote, United States
Company: BrainWorks
Description:
BrainWorks is seeking a highly skilled and detail-focused Payroll Analyst to support and enhance multi-state payroll operations for a large-scale organization operating across Healthcare and SaaS sectors. This role is designed for a professional who can ensure accuracy, compliance, and efficiency in payroll processing while working closely with HR, Finance, and Compliance teams in a fast-paced environment.
The organization manages a workforce of approximately 1,000 employees with significant annual revenue, requiring strong operational control, precision, and regulatory awareness. The Payroll Analyst will play a key role in maintaining payroll integrity, ensuring timely employee compensation, and supporting ongoing improvements in payroll systems and workflows.
This is a fully remote opportunity offering exposure to complex payroll structures, cross-functional collaboration, and high-impact financial operations within a growing organization.
Key Responsibilities:
• Manage full-cycle semi-monthly payroll processing across multiple U.S. states
• Ensure compliance with federal, state, and local payroll laws and regulations
• Maintain accurate payroll documentation and support audit readiness requirements
• Coordinate with payroll vendors and oversee system integrations and workflows
• Manage general ledger (GL) coding, departmental allocations, and grant-related payroll entries
• Review and audit W-2s and ensure payroll reporting accuracy and compliance
• Serve as a primary point of contact for employee payroll inquiries and issue resolution
• Ensure accurate processing of wages, deductions, taxes, and benefits contributions
• Support continuous improvement initiatives for payroll systems and operational efficiency
Requirements:
• Minimum 5+ years of payroll experience with strong multi-state exposure
• Prior experience in Healthcare and/or SaaS industry environments preferred
• Hands-on experience with payroll platforms such as Paylocity and ClickTime
• Strong understanding of payroll compliance, tax regulations, and accounting integration
• Knowledge of general ledger processes and financial reporting related to payroll
• Strong analytical, organizational, and problem-solving skills
• Excellent communication and customer service orientation
• Ability to work cross-functionally with HR and Finance teams effectively
Preferred Qualifications:
• Experience with Workday or similar enterprise HR/payroll systems
• Bachelor’s degree in Accounting, Finance, or related discipline
• FPC or CPP certification is an added advantage
This role offers the opportunity to contribute to a mission-driven organization while handling complex payroll operations at scale. It is ideal for professionals seeking a remote position with strong growth potential and cross-functional exposure.
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