Executive Secretary Dubai UAE
Position: Executive Secretary
Date posted: 2022-01-08
Industry: Training Services
Employment type: Full Time
Experience: 2 years’ experience in business center Dubai
Qualification: Bachelor’s Degree is required
Salary: AED 2000 to 4000
Location: Dubai, United Arab Emirates
Company: Rainbow Star Training Services LLC
Description:
Hiring Executive Secretary for Dubai branch.
Responsibilities include administrative duties such as keeping track of all transaction documents in the client database, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented.
Responsibilities:
- Complete paperwork for all transactions in a timely manner to ensure a deal is closed as quickly as possible
- Monitor deadlines and provide notices to appropriate parties when necessary
- Ensure each transaction complies with legalities and any tax withholdings are complete
- Schedule necessary appointments with all parties, including open houses and the final walkthrough
- Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
- Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
- Implementing new procedures and administrative systems.
- Logging or processing bills or expenses.
- Greet visitors and direct them to the appropriate departments or individuals
- Answer telephones and respond to inquiries via telephone or email
- Deliver concierge-level customer service to sellers, buyers, and enders to improve customer satisfaction ratings
- Participate in training sessions to improve skills with administrative tasks in the industry
REQUIREMENTS:
- Should Have a Minimum of 2 Years of Hands-on Experience in a similar position/field.
- Strong knowledge of the Dubai Labor law
- Excellent knowledge & hands-on experience in the Internet, email, –MS Office, especially MS Word & Excel.
- Excellent phone & email communication skills.
- Good written & oral command over the English Language is a must.
- Ability to work independently
- Can easily adapt to a new environment.
