Executive Assistant Dubai UAE
Position: Executive Assistant
Date posted: 2022-10-06
Industry: Other
Employment type: Full Time
Experience: 2 to 5 year
Qualification: Bachelor’s Degree holder
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
Hiring Executive Assistant of General Manager.
Job description
Executive Assistant of the General Manager is a professional responsible for managing the schedules and communications of key executives in their company. They prioritize emails and phone calls and arrange meetings and business events.
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Managing executives’ calendars and set up meetings
Job brief
We are looking for an Executive Assistant of General Manager to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Requirements and skills * work experience as an executive assistant, personal assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
- High School degree
- PA diploma or certification is a plus
- Ability to commute/relocate:
- Dubai: Reliably commute or planning to relocate before starting work (Required)
