Administrative Assistant/Administrator Dubai UAE

Position: Administrative Assistant/Administrator

Date posted: 2023-09-10

Industry: Other

Employment type: Full Time

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 3000 to 4000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Administrative Assistant/Administrator – FEMALE

Location: Dubai

Job Type: Full Time

Salary Package: 3000 – 4000 Aed

Key Responsibilities:

• Office Management:
• Manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.
• Coordinate maintenance and repair activities as needed.
• Ensure a clean and organized office environment.
• Administrative Support:
• Assist in scheduling meetings, appointments, and travel arrangements for team members or executives.
• Prepare and distribute documents, reports, and presentations.
• Handle incoming and outgoing communications, including emails and phone calls.
• Organize and maintain physical and electronic files and documents.
• Communication:
• Act as a liaison between various departments, ensuring effective communication and coordination.
• Handle routine correspondence and inquiries.
• Draft, edit, and proofread documents as required.
• Calendar Management:
• Maintain and update calendars for team members, scheduling appointments, meetings, and events.
• Data Entry and Record Keeping:
• Enter and update data in relevant databases or systems.
• Maintain accurate records and files.
• Meeting and Event Coordination:
• Coordinate logistics for meetings, conferences, and events.
• Arrange for necessary equipment, materials, and catering as required.
• Travel Arrangements:
• Assist in making travel arrangements, including booking flights, accommodations, and transportation.
• Expense Management:
• Process and track expenses, ensuring compliance with company policies.
• General Administrative Tasks:
• Perform various administrative tasks as needed, such as photocopying, scanning, faxing, and filing.

Qualifications and Skills:

• Diploma or equivalent; additional qualifications in Office Administration or related field is a plus.
• Proven experience in an administrative role.
• Proficient in using office software and equipment (e.g., Microsoft Office Suite, Google Workspace).
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Attention to detail and high level of accuracy.
• Discretion and ability to handle confidential information.
• Ability to work independently and as part of a team.

Optional Additional Skills:

• Knowledge of specific industry-related software or tools.
• Familiarity with project management or collaboration platforms.