[Hiring] Administrative Operations Assistant REMOTE USA
Position: Administrative Operations Assistant
Date Posted: September 3, 2026
Industry: Nuclear Energy / Advanced Fission / Energy Technology
Employment Type: Full Time
Experience: 5–8 years of proven experience as an assistant or in a similar role, preferably in a technical environment
Qualification: Bachelor’s Degree or equivalent experience
Salary: $70,000–$90,000
Location: New York, New York, United States, REMOTE
Company: Oklo Inc.
Description:
Oklo Inc. is seeking an experienced and technically capable Administrative Operations Assistant to support the Vice President of Oklo Isotopes and the broader team working on radioisotope production and vertical integration. This position combines high-level administrative support with the ability to operate effectively in a fast-moving technical environment.
The successful candidate will manage sensitive and confidential information, coordinate schedules and travel, organize meetings, prepare important documents, and help keep projects and administrative activities moving efficiently. Strong judgment, discretion, accountability, and attention to detail are essential for this role.
The position may also provide temporary on-site logistics and administrative support, including coordination of office setup, deliveries, janitorial services, hospitality, and site events until a dedicated facilities professional is hired. U.S. citizenship is required due to applicable compliance, export-control, and CUI requirements.
Key Responsibilities:
• Provide comprehensive administrative support to the Vice President of Oklo Isotopes and the team.
• Manage calendars strategically by prioritizing and sequencing meetings around key objectives.
• Coordinate meetings, events, and travel arrangements.
• Process large volumes of incoming information and present important items in a prioritized manner.
• Prepare and edit presentations, reports, and other critical documents.
• Manage confidential and sensitive information in accordance with company data-protection standards.
• Proactively identify and resolve administrative and technical challenges.
• Assist with project coordination, milestone tracking, and communication of updates.
• Handle ad-hoc administrative projects and tasks as required.
• Coordinate temporary office facilities, deliveries, janitorial services, hospitality, and site logistics when needed.
Requirements:
• Bachelor’s Degree or equivalent experience.
• 5–8 years of proven experience as an assistant or in a similar role, preferably within a technical environment.
• Strong calendar management and prioritization skills.
• Strong technical proficiency and ability to quickly learn new tools and software.
• Experience with Google Suite, Slack, Box, Atlassian, Asana, Microsoft Office Suite, and Adobe Acrobat.
• Ability to make tracked changes, add document comments or redlines, and create PDFs.
• Familiarity with AI tools is a plus, along with willingness to learn new technologies.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and perform effectively in a fast-paced environment.
• Proactive mindset with the ability to anticipate needs and potential challenges.
• U.S. citizenship is required.
Strong knowledge of:
• Confidential information handling and data-protection practices.
• Access controls, approvals, and U.S. export-control requirements.
• Administrative operations and technical document management.
• Microsoft Office and modern workplace productivity tools.
Benefits & Perks:
• Flexible time off.
• Equity and bonuses.
• Competitive compensation.
• 401(k) plan.
• Health insurance with employer contribution.
• HSA and FSA.
• Flexible work hours.
• Wellness credits.
• Professional growth and development opportunities.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
