HR Co-ordinator Dubai UAE

Position: HR Co-ordinator

Date posted: 2021-11-07

Industry: other

Employment type: Full Time

Experience: 3 years

Qualification: Bachelor’s Degree is required

Salary: AED 5000 to 6000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Position – Female HR Co-ordinator

Department – HR

Reports – Assistant Manager-Human Resources

Location: Techno-Park, Dubai

Salary – AED 5000 – 6000 Per Month.

Experience – 3 Years

Responsibilities –

TASK

• Daily Attendance Report of All employees
• Daily Biometrics Record of All employees
• Timesheet submission follow up to supervisors and asking for approval from production Manager
• Timesheet checking for encoding in ERP
• Checking on pending timesheet for daily encoding
• Visas – (Status checking and updating in the system for next step, submissions of documents, follow-ups for a status update, new visa applications)
• Follow up on EID collection if there is any

PAYROLL

• Absentee Encoding Checking
• Leave encoding in ERP
• Leave Encashment
• Leave adjustment in ERP
• Sick Leave encoding
• Checking of encoding of attendance in ERP if updated
• Deductions to be coordinated with accounts
• Updating of employees under Non-WPS to WPS

FOR UPDATE and RECORDS

• Employee data list (resigned, terminated, manpower count, years of service, demographic profile)
• Absentee List
• Sick Leave Monitoring List
• Leave Schedule & Balance
• Employee Docs Expiration Date
• Annual Leave Plan
• Encoding of details in ERP (visa expiry, passport expiry/details, NIP card numbers, EID expiry)

VISA APPLICATION

• Bank Guarantee checking for visa application
• Request for Portal amount deposit
• Visa process application
• Change Status Application
• Medical and EID Application
• Intimation of Employee in Dubai Trade for medical scheduling
• Medical Exam appointment arrangement
• Medical Insurance Application for new hire
• Preparing of contracts
• Preparing and submitting of documents with Zajel for Visa Stamping

VISA RENEWAL

• Medical Application and Scheduling
• Preparing of contracts
• Visa Stamping

VISA CANCELLATION

• Filling up the end of service entitlement form
• Submitting to Jafza
• Arranging drivers for cancellation exit
• Closing of Employee in Dubai Trade Portal

DUBAI TRADE PORTAL REQUESTS

• Access Card Application if there is any
• Employee DNRD status checking
• Entry permit cancellation unutilized
• Passport details update
• Release signed in application
• EC amend application

MEDICAL INSURANCE APPLICATION FOR EMPLOYEES

• Renewal List / Addition List / Deletion List
• Addition request for new hire
• Cancellation Request

LEAVE APPLICATION REQUEST

• Checking of leave balances, date of joining, visa status, ticket eligibility
• Asking for approval from reporting manager
• Ticket bookings
• Return Permit Application Request
• Ticket eligibilities, business trips, rebooking, cancellation, refunds
• Updating of documents of all employees in shared and hard copy files.
• LOI, Visa copy, passport copy, EID copy, NIP card copy, entry permits, contracts, attested educational certificate)