[Hiring] Document Controller Dubai UAE

­Position: Document Controller

Date posted: 2024-08-13

Industry: Other

Employment type: Full Time

Experience: 2 to 5 year               

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Document Controller

Job description

• 2- 5 years experience in similar position with Engineering Consultants in Dubai, UAE
• Receive, log, and distribute incoming documents, including drawings, reports, contracts, and correspondence.
• Maintain an organized and secure filing system for both physical and electronic documents.
• Ensure that all documents are properly labeled, indexed, and stored for easy retrieval.

Version Control:

• Keep track of document versions and revisions, ensuring that the latest versions are readily available.
• Collaborate with project teams to update and maintain project-related documents.

Quality Assurance:

• Perform regular quality checks on documents to ensure accuracy, completeness, and compliance with company standards.
• Assist in maintaining document templates and standards to ensure consistency across the organization.

Distribution and Retrieval:

• Facilitate the distribution of documents to relevant personnel, both internally and externally.
• Assist in document retrieval requests and provide support in locating specific documents as needed.

Document Workflow Coordination:

• Collaborate with various departments to establish and maintain efficient document workflow processes.
• Ensure that documents are reviewed, approved, and processed in a timely manner.

Training and Support:

• Provide training and support to employees on document control procedures and best practices.
• Act as a point of contact for document-related inquiries and assistance.

Compliance and Security:

• Ensure that document management practices adhere to relevant regulatory requirements and security protocols.
• Maintain confidentiality and data integrity in all document handling activities.

Qualifications:

• Diploma degree in a relevant field or equivalent experience.
• Proven experience as a Document Controller or in a similar role.
• Strong knowledge of document management software and tools.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office Suite and document management software.
• Strong communication and interpersonal skills.
• Ability to work collaboratively in a team-oriented environment.
• Knowledge of industry-specific standards and regulations is a plus.

Dubai: Reliably commute or planning to relocate before starting work (Required)