[Hiring] Records Assistant REMOTE USA
Position: Records Assistant
Date Posted: 21 September 2026
Industry: Administration / Records Management / Data Management
Employment Type: Full Time
Experience: Entry-level to early career experience in records management, data entry, or administrative operations preferred
Qualification: High School Diploma or equivalent required. Associate Degree preferred but not required.
Salary: $58,000 – $75,000 per year
Location: REMOTE, United States
Company: Careerscape
Description:
Careerscape is recruiting on behalf of its client for a detail-oriented Remote Records Assistant to support records management and administrative operations in a fully remote environment. This opportunity is suitable for individuals looking to build experience in data organization, document management, and maintaining accurate business records.
The selected candidate will be responsible for organizing digital files, updating records, verifying information, and ensuring documents remain accurate, accessible, and compliant with company standards. The ideal candidate should be organized, dependable, and comfortable working independently while handling sensitive information.
Key Responsibilities:
• Organize, label, and maintain digital and physical records.
• Enter, update, and verify data across internal systems.
• Retrieve documents and records when requested by internal teams.
• Ensure files are stored according to company retention policies.
• Conduct periodic record audits to maintain accuracy and completeness.
• Assist with document scanning, indexing, and archiving activities.
• Respond to internal information requests in a timely manner.
• Support compliance processes by maintaining proper documentation trails.
• Collaborate with team members to improve recordkeeping procedures.
• Identify missing information or discrepancies and report them to the appropriate team members.
Requirements:
• High School Diploma or equivalent required.
• Associate Degree is preferred but not mandatory.
• Strong attention to detail and organizational skills.
• Comfortable using Microsoft Office and Google Workspace.
• Ability to work independently in a remote environment.
• Basic data entry and typing skills.
• Good written and verbal communication abilities.
• Ability to handle confidential and sensitive information professionally.
• Reliable internet connection and suitable home workspace.
Strong knowledge of:
• Digital records management and document organization
• Data entry and verification processes
• Microsoft Office and Google Workspace tools
Benefits:
• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and paid holidays.
• Fully remote work environment with flexible scheduling.
• Home office stipend for remote equipment.
• Career growth and advancement opportunities.
• Paid training and onboarding support.
• Employee assistance program.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
