Office Secretary Dubai UAE

Position: Office Secretary

Date posted: 2021-06-08

Industry: other

Employment type: Full Time

Experience: 2 to 3 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 5000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Office Secretary

• Minimum associate or bachelor degree with a minimum 2- 3 years of experience is a must.
• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• High school diploma

Brief description of tasks:

• Answering calls
• Greeting visitors
• Helping in organization of events
• Help with organizing business travel: ticket booking, hotels, visas, etc.
• Preparing data for reporting purpose (invoice workshop consumables; etc.
• SAP activity – helping with the system processing as per below
• Prepare Spare Parts Sales Orders in SAP.
• Prepare Purchase Order in SAP
• Sales activity – helping with system tasks as per below
• Helping with logistics and preparation of documents for export spare parts
• Preparing spare parts offers
• Preparing Performa invoices
• Other
• Preparing and sending emails related to payments follow-up
• Constant learning in Excel, Word, PowerPoint.