[Hiring] Payroll Specialist REMOTE USA
Position: Payroll Specialist
Date Posted: August 6, 2025
Industry: Finance / Human Resources
Employment Type: Full Time
Experience: Minimum 4 years of multi-corporation, multi-state payroll processing experience
Qualification: Associate’s degree in Finance, Accounting, or related field
Salary: $65,000 – $75,000
Location: United States REMOTE
Company: DeSimone Consulting Engineering
Description:
DeSimone Consulting Engineering is seeking a Payroll Specialist to join their growing team on a full-time remote basis. This role plays a critical function in ensuring accurate and timely payroll operations across multiple international and domestic locations. The successful candidate will manage payroll processes, tax compliance, reporting, and collaboration with HR to maintain data accuracy, while supporting broader financial operations.
Key Responsibilities:
- Administer biweekly and semi-monthly payroll for both exempt and non-exempt employees, including calculations for earnings, deductions, garnishments, and taxes
- Act as the subject matter expert on payroll systems and compliance with federal, state, and local regulations
- Partner closely with HR to ensure accurate payroll data for employee changes
- Conduct reconciliations of payroll entries with general ledger and prepare journal entries for monthly and year-end close processes
- Maintain accurate records for tax filings (941s, W-2s) and payroll-related schedules for tax returns
- Liaise with government agencies to ensure proper registration and compliance
- Perform internal audits of payroll data within Deltek and UKG platforms
- Support compliance for 401(k) audits, non-discrimination testing, and year-end reconciliations
- Develop and maintain standard operating procedures for payroll tasks
- Handle timekeeping systems, employee record updates, and data audits
- Review and resolve payroll discrepancies, process manual adjustments, and issue off-cycle payments as needed
- Manage wire transfers and funding for payroll, 401(k), HSA, FSA, and benefit provider invoices
Communication Skills:
- Demonstrates effective communication, both written and verbal, when interacting with colleagues, management, and external parties
- Builds a foundational understanding of internal client relationships
- Begins to observe and adopt professional meeting etiquette and public speaking techniques
- Starts to develop comfort in providing feedback and participating in team interactions
Teamwork and Leadership:
- Understands and aligns with DeSimone’s company values and collaborative culture
- Exhibits motivation and drive to support project and company success
- Prioritizes workload and meets deadlines effectively
- Maintains professional and constructive relationships across departments
- Embraces feedback, continuous learning, and contributes positively to workplace culture
Operational Excellence:
- Complies with internal operational standards including timesheet submissions and project coding
- Adheres to Health, Safety, and Environmental protocols where applicable
- Engages with shared services and technical teams to align with organizational goals
- Supports business development through consistent operational execution
Minimum Qualifications:
- Associate’s degree in Finance, Accounting, or a related discipline
- At least 4 years of experience in multi-state, multi-corporation payroll processing
- Proven expertise in payroll tax laws, accounting principles, and timekeeping compliance
- Required experience working with UKG Pro
- Strong attention to detail and organizational skills
Compensation & Benefits:
This salaried, exempt position offers a compensation range of $65,000 to $75,000 depending on experience and qualifications. Most new hires are expected to fall around the midpoint of the range. DeSimone also offers a comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, 401(k), gym reimbursement, tuition reimbursement, PTO, and more.
Why Join DeSimone?
DeSimone Consulting Engineering is a global leader in structural engineering, façade consulting, forensic analysis, and detailing. With offices across the Americas, Europe, Asia, and the Middle East, DeSimone has contributed to more than 13,000 projects in 60 countries. We pride ourselves on delivering innovative solutions for some of the most iconic buildings in the world.
At DeSimone, you’ll work in a culture that encourages collaboration, celebrates diversity, and supports professional development. We also offer employees opportunities to engage with the community through volunteering, and we actively foster the next generation of engineers through internships, university partnerships, and mentorship programs.
If you’re excited to be part of a forward-thinking, dynamic organization that pushes boundaries in design and innovation — DeSimone is the place for you.
Join our team and help shape the skylines of the future while enjoying a workplace that values your growth and contributions.
Disclaimer: This job description is not designed to list every responsibility or duty. Tasks may evolve or change with or without notice based on business needs.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
