[Hiring] Payroll Specialist REMOTE USA
Position: Payroll Specialist
Date Posted: 6th November 2026
Industry: Human Resources / Finance / Payroll
Employment Type: Full Time
Experience: Hands-on experience managing multi-state US payroll and international payroll processes
Qualification: Bachelor’s Degree in Accounting, Finance, Human Resources, Business Administration, or a related field (Estimated)
Salary: $80,000 – $110,000 per year (Estimated)
Location: REMOTE, United States
Company: RecruiterForge
Description:
RecruiterForge is seeking an experienced Payroll Specialist to help build and manage its payroll function as it transitions payroll operations into the Finance department. This remote position is ideal for a detail-oriented payroll professional who can independently manage payroll cycles, compliance requirements, tax filings, and employee payroll support.
The successful candidate will establish payroll processes, maintain accurate documentation, manage US and international payroll activities, and serve as a key contact for employees, accounting teams, and external auditors. The role requires strong knowledge of payroll compliance, reconciliation, and global payroll operations.
Key Responsibilities:
• Build and maintain payroll calendars, controls, documentation, and operational processes.
• Collect payroll inputs, process payments, and reconcile payroll transactions with the general ledger.
• Manage US and international payroll tax filings while tracking compliance deadlines across different jurisdictions.
• Coordinate with professional employer organizations (PEOs) and employers of record (EORs) to clarify responsibilities and ensure smooth operations.
• Partner with People, Talent, and Accounting teams on new hires, salary changes, terminations, and month-end closing activities.
• Support equity administration through Carta and prepare equity-related reporting for leadership.
• Respond to employee payroll inquiries and support external audit requests.
• Identify and communicate payroll, tax, legal, and compliance risks proactively.
Requirements:
• Hands-on experience managing multi-state US payroll for remote teams.
• Experience handling international payroll operations in Canada, the EU, or other global regions.
• Direct experience with payroll tax filings and compliance requirements.
• Experience working with PEOs, EORs, or global employment providers.
• Familiarity with payroll platforms such as Rippling, Deel, or Remote.
• Strong analytical skills with the ability to reconcile payroll data accurately.
• Ability to work independently and manage payroll operations in a remote environment.
• Strong knowledge of:
• US and international payroll processing
• Payroll tax filings and compliance management
• Payroll platforms, HR systems, and financial reconciliation
• Employee payroll support and audit coordination
Preferred Experience:
• Certified Payroll Professional (CPP), Fundamental Payroll Certification (FPC), or similar payroll certification.
• Experience transitioning payroll operations in-house or changing payroll providers.
• Experience migrating HR information systems.
• Experience managing equity administration through Carta.
• Experience supporting fast-growing companies with international teams.
Benefits:
• Equity compensation.
• Medical, dental, and vision coverage.
• Flexible vacation policy.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
