[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: 28th October 2026
Industry: Healthcare / Insurance / Administration
Employment Type: Full Time
Experience: Minimum 4 Years of progressive administrative support experience or equivalent combination of education and experience
Qualification: Bachelor’s Degree in Business Administration, Healthcare Administration, Management, or a related field (Estimated Qualification)
Salary: $23.76 – $51.48 per hour
Location: REMOTE (United States)
Company: Molina Healthcare
Description:
Molina Healthcare is seeking an experienced Executive Assistant to provide high-level administrative support to senior healthcare leadership. This role requires a highly organized professional who can manage executive operations, coordinate communications, and support strategic initiatives while maintaining complete confidentiality.
The successful candidate will serve as a key liaison between executive leaders, internal teams, and external stakeholders. The position involves calendar management, meeting coordination, document preparation, project support, and administrative operations within a healthcare organization.
Key Responsibilities:
• Manage executive calendars, schedule meetings, prioritize urgent requests, and proactively support leadership needs.
• Serve as the main point of contact between senior executives, board members, internal teams, and external stakeholders.
• Coordinate executive communications, follow-ups, and important action items.
• Prepare, edit, and proofread confidential correspondence, presentations, and reports.
• Support leadership projects, strategic planning activities, and business initiatives.
• Organize board meetings, including scheduling, agendas, documentation, and meeting materials.
• Arrange travel itineraries, meeting logistics, event coordination, and vendor arrangements.
• Reconcile senior leadership corporate credit card statements.
• Assist with reporting, research, data collection, presentations, and process improvement activities.
• Maintain confidential business information, records, organizational charts, and contact databases.
• Support administrative operations including document management, file organization, and office supply coordination.
• Track project deadlines and ensure completion of assigned action items.
Requirements:
• Minimum 4 years of progressive administrative support experience or equivalent relevant education and experience.
• Previous experience managing executive calendars and coordinating leadership meetings.
• Strong organizational, time-management, and proofreading skills.
• High level of professionalism, discretion, and ability to maintain confidentiality.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work independently in a deadline-driven environment.
• Experience with project management and cross-functional collaboration.
• Ability to interact professionally with senior internal and external stakeholders.
• Advanced proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Experience with virtual meeting platforms such as Teams, Zoom, or Webex.
• Strong knowledge of:
• Executive administration and calendar management.
• Professional communication, reporting, and document preparation.
• Healthcare administration, project coordination, and confidential information handling.
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