[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: 9 October 2026
Industry: Artificial Intelligence / Cloud Infrastructure / Technology
Employment Type: Full Time
Experience: Administrative, Executive Assistant, Team Assistant, or Sales Support experience preferred; 4–6 years supporting VP/Senior Executives is an advantage
Qualification: Bachelor’s Degree in Business Administration, Management, Communications, or a related field (Estimated)
Salary: $109,500 – $136,800 per year
Location: REMOTE (United States)
Company: Nebius
Description:
Nebius is seeking an experienced and highly organized Executive Assistant to provide high-level administrative and operational support to senior leadership. This role combines executive assistance, project coordination, stakeholder management, and sales operations support within a fast-growing AI technology company.
The successful candidate will support the VP of Global Partnerships by managing schedules, coordinating meetings and travel, maintaining documentation, supporting CRM operations, and assisting with strategic initiatives. The ideal candidate should be proactive, detail-oriented, trustworthy, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities:
• Provide daily administrative support to the VP of Global Partnerships, including calendar management, meeting scheduling, travel coordination, and expense reporting.
• Organize and maintain sales documents, reports, presentations, and business materials.
• Update and manage CRM systems such as Salesforce or HubSpot, including data entry, reporting, and pipeline tracking.
• Support preparation of proposals, contracts, and client-facing documentation.
• Coordinate order processing activities and collaborate with finance and operations teams.
• Act as a point of contact for internal teams, external stakeholders, and Global Partnership teams.
• Assist with team events, offsites, client meetings, and operational activities.
• Support onboarding processes for new team members, including system access, training schedules, and required materials.
• Prepare weekly and monthly sales performance reports and dashboards.
• Track KPIs, team activities, and assist leadership with presentations.
• Manage communication channels including email, Slack, and team announcements.
• Provide additional support for projects, events, and strategic initiatives as required.
Requirements:
• Previous experience in an administrative, executive assistant, team assistant, or sales support role.
• Strong organizational skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Outlook.
• Familiarity with CRM platforms such as Salesforce and HubSpot.
• Excellent written and verbal communication skills in English.
• Proactive, reliable, and able to work independently.
• Ability to handle confidential information with discretion and professionalism.
• Strong judgment, emotional intelligence, and maturity when handling sensitive situations.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Team-oriented mindset with a proactive and service-focused approach.
Strong knowledge of:
• Executive support, calendar management, and stakeholder coordination.
• CRM systems, reporting dashboards, and sales operations.
• Microsoft Office, Slack, collaboration tools, and administrative workflows.
Benefits:
• 100% company-paid medical, dental, and vision insurance coverage.
• 401(k) plan with company match.
• Paid parental leave benefits.
• Remote work reimbursement support.
• Company-paid short-term disability, long-term disability, and life insurance.
• Career growth and learning opportunities.
• Flexible and collaborative work environment.
• Opportunity to work on innovative AI technology projects.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
