[Hiring] Executive Assistant REMOTE USA
Position: Executive Assistant
Date Posted: August 8, 2025
Industry: Biotechnology / Pharmaceuticals
Employment Type: Full Time
Experience: Minimum 10 years supporting C-level executives
Qualification: High School Diploma required; Associate’s/Bachelor’s degree or certifications in business, computers, office management, or related field preferred
Salary: $120,000 to $130,000
Location: United States – REMOTE
Company: Geron Corporation
Description:
Geron Corporation is currently seeking a highly organized, proactive, and experienced Executive Assistant to provide full administrative support to Executive Vice Presidents and members of the C-Suite. This position plays a pivotal role in ensuring operational excellence by optimizing executive workflows, maintaining seamless coordination across departments, and managing sensitive and high-level information with utmost discretion.
This is a remote opportunity, with corporate headquarters based in Foster City, California, and Parsippany, New Jersey.
Key Responsibilities:
• Manage highly complex calendars, international/domestic travel logistics, and timely submission of expense reports for multiple senior executives
• Coordinate closely with other administrative professionals across departments to ensure aligned scheduling and communication
• Organize and facilitate meetings, including setting agendas, coordinating logistics (conference rooms, video calls, catering), and overseeing all related correspondence
• Support planning and execution of Board and Executive Management Committee (EMC) meetings, including preparing and distributing materials, managing logistics, and assisting in corporate recordkeeping
• Develop detailed itineraries and prepare documentation required for internal and external meetings, events, and off-site gatherings
• Maintain confidential documentation, particularly related to Board and executive leadership
• Anticipate executive needs and preferences, working proactively to avoid issues and ensure seamless support
• Assist with contract administration and coordinate contract signature processes
• Maintain and optimize use of administrative software tools to streamline daily operations
• Offer thoughtful recommendations to senior management on administrative improvements
• Serve as back-up for other Executive Assistants when needed
Core Competencies & Skills:
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
• Skilled in using tools such as Concur, Coupa, and Conga for managing expenses, purchase orders, and contracts
• Strong analytical, organizational, and critical thinking capabilities with meticulous attention to detail
• Effective communicator with excellent interpersonal and relationship-building skills
• Trusted to manage highly confidential and sensitive matters with integrity and professionalism
• Comfortable working across multiple time zones with a collaborative spirit
• Capable of handling multiple priorities in a fast-paced, deadline-driven environment
• Self-starter with a strong sense of initiative and ownership
• Willingness to be available after hours and on weekends as needed
Experience & Education:
• High School Diploma required
• Associate’s or Bachelor’s degree preferred
• Minimum of 10 years of experience in a similar role supporting senior-level leadership
• Prior experience in the biotechnology or pharmaceutical industry is strongly preferred
EEO Statement:
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
Compensation & Benefits:
The general salary range for this position is $120,000 to $130,000, dependent on skills, experience, and location.
Benefits include:
• Medical, dental, and vision insurance
• Flexible spending accounts
• Life and disability insurance (employer-provided and supplemental)
• 401(k) with employer match
• Employee stock purchase plan
• 160 hours of vacation annually, plus 64 hours of sick leave
• 9 standard paid holidays and additional paid leave for qualifying life events
• Opportunities for advancement and ongoing development
Geron complies with all applicable federal, state, and local employment laws and maintains a supportive, inclusive work environment across all its operational states.
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