[Hiring] Executive Administrator – Growth, REMOTE USA
Position: Executive Administrator – Growth
Date Posted: 10 October 2026
Industry: Financial Technology / Payments
Employment Type: Full-Time
Experience: 3 years of experience as an Executive Assistant or 5+ years as an Administrative Assistant, including support for managers, directors, or executives
Qualification: Associate Degree required or equivalent administrative/operational support experience; Bachelor’s Degree preferred
Salary: $67,700–$104,900 per year
Location: Scottsdale, Arizona, United States, REMOTE
Company: Velera
Description:
Velera is seeking an experienced Executive Administrator – Growth to provide high-level administrative support to executive and senior leadership teams. As a leading payments credit union service organization and fintech solutions provider, Velera helps financial institutions accelerate growth through innovative technology and services.
The successful candidate will manage complex administrative operations, coordinate executive schedules, support business initiatives, and handle confidential information with professionalism. This role requires a highly organized individual who can work independently, manage multiple priorities, and build strong relationships across the organization.
Key Responsibilities:
• Provide executive-level administrative support to multiple members of the Executive Leadership Team and Senior Leadership Team.
• Manage complex calendars, schedule meetings, resolve conflicts, and ensure proper coordination of appointments.
• Organize meetings by managing invitations, preparing agendas, coordinating participants, and distributing meeting minutes.
• Coordinate corporate events, industry events, and internal activities, including travel arrangements and event logistics.
• Manage executive travel bookings, including flights, hotels, transportation, and dining arrangements.
• Process expense reports and ensure compliance with company policies and deadlines.
• Handle invoice approvals and collect required information for decision-making.
• Prepare reports, presentations, and business documents using appropriate templates.
• Manage executive correspondence, emails, mail, and action items while ensuring timely follow-ups.
• Support onboarding activities for new executives, including access requests, equipment coordination, and scheduling.
• Maintain strict confidentiality of company information, communications, and documents.
• Identify process improvement opportunities and support implementation of operational improvements.
Requirements:
• Associate Degree or five years of administrative/operational support experience required.
• Bachelor’s Degree is preferred.
• 3 years of experience as an Executive Assistant or 5+ years as an Administrative Assistant.
• Experience supporting senior executives, preferably within a sales or business environment.
• Expert knowledge of Microsoft applications including Outlook, Excel, Word, and PowerPoint.
• Strong business communication and professional writing skills.
• Ability to manage multiple priorities and adapt quickly in a fast-paced environment.
• Strong knowledge of:
• Executive calendar management, meeting coordination, and travel planning.
• Administrative operations, reporting, and document management.
• Confidential information handling, stakeholder communication, and process improvement.
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