[Hiring] Document Control Clerk REMOTE USA
Position: Document Control Clerk
Date Posted: August 18, 2025
Industry: Architecture / Document Management / Project Support
Employment Type: Full Time
Experience: Prior document control, administration, or project coordination experience preferred
Qualification: High school diploma required; Bachelor’s degree in Architecture, Construction Management, or related field preferred
Location: United States REMOTE
Company: Lewallen Architecture LLC
Description:
[We’re hiring — Document Control Clerk (Remote)
Overview:
Lewallen Architecture LLC is looking for a meticulous Document Control Clerk to support our project teams from a remote location. You’ll be responsible for organizing, tracking, and distributing project documents so that design and construction activities proceed smoothly and audit trails remain accurate.
Key Responsibilities:
• Organize, index and maintain project documentation — drawings, specifications, submittals, correspondence and related files — using digital document systems.
• Track revisions and version histories to ensure teams access only current, approved documents.
• Distribute updated documentation to architects, consultants, contractors and clients; manage routing and access across remote and on-site stakeholders.
• Retrieve and archive files efficiently, responding quickly to requests for historic drawings and documents.
• Produce regular reports on document status, pending approvals, and outstanding submittals.
• Work closely with project managers and design teams to coordinate document flows and resolve discrepancies.
• Recommend and help implement improvements to document workflows and version-control practices in a remote environment.
• Maintain confidentiality and follow best practices for secure remote access and digital storage.
Requirements:
• High school diploma required; additional coursework or certificate in records management, office administration or architecture support is a plus.
• Prior experience in document control, project administration or construction administration; remote work experience preferred.
• Exceptional attention to detail, strong organizational skills and accurate data-entry ability.
• Comfortable using file management systems, spreadsheets and document-control tools.
• Clear written and verbal communication skills for coordinating with distributed teams.
• Self-motivated, reliable and capable of managing time and priorities independently while working remotely.
Benefits:
• Competitive compensation aligned to experience and performance.
• Health, dental and vision insurance options.
• Retirement savings plan with company match.
• Generous paid time off including vacation and holidays.
• Flexible remote schedule that supports work–life balance.
• Professional development opportunities (training, mentorship, workshops).
• Inclusive culture where remote team members are treated as full contributors.
Desired Skills & Experience:
• Bachelor’s degree in Architecture, Construction Management or related field preferred.
• 3–5 years of experience in construction administration, project coordination or document control preferred.
• Familiarity with construction processes, contract administration and building documentation.
• Proficient in construction management software and Microsoft Office Suite.
• Strong problem-solving skills and ability to collaborate with diverse project teams.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
