[Hiring] Administrative Assistant REMOTE USA
Position: Administrative Assistant
Date Posted: 3rd November 2026
Industry: Business Advisory / Professional Services
Employment Type: Full Time
Experience: Experience as an administrative or executive assistant, including internships
Qualification: Not Specified
Salary: $45,000 – $65,000 per year (Estimated)
Location: REMOTE, United States
Company: Commonstake Partners
Description:
Commonstake Partners is seeking a detail-oriented Administrative Assistant to support its partners and client teams in managing meetings, documentation, and administrative activities. This remote position is ideal for someone with strong organizational skills who can efficiently coordinate schedules, prepare documents, and support business operations.
The successful candidate will assist with client meetings, board communications, shareholder documentation, expense processing, and general administrative tasks. The role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities while working remotely.
Key Responsibilities:
• Schedule client calls, board meetings, and shareholder meetings across different time zones.
• Prepare and distribute board packs, meeting materials, and related documents on time.
• Maintain accurate meeting records and organizational files.
• Manage shareholder contact lists and update information as required.
• Prepare engagement letters using company templates and coordinate signatures.
• Process expenses and supplier invoices accurately.
• Order equipment and set up accounts for new team members.
• Provide additional administrative support as needed.
Requirements:
• Experience working as an administrative or executive assistant, including internship experience.
• Proficiency in Microsoft 365, including Outlook, Word, and Excel, or Google Workspace.
• Experience using e-signature platforms such as DocuSign or Adobe Sign.
• Strong organizational skills with attention to detail.
• Ability to work remotely during U.S. business hours.
Preferred Qualifications:
• Two years of experience in an administrative role.
• Previous experience working in a law, accounting, or advisory firm.
• Experience supporting boards, committees, or executive-level meetings.
Strong knowledge of:
• Administrative support, scheduling, and document management
• Microsoft 365, Google Workspace, and digital communication tools
• Meeting coordination and professional business operations
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
