[Hiring] Administrative Assistant REMOTE USA
Position: Administrative Assistant – Remote
Date Posted: 16 October 2026
Industry: Healthcare & Mental Health Services
Employment Type: Full Time
Experience: Minimum 2 years of experience in administrative support or customer service
Qualification: Bachelor’s Degree
Salary: $48,000 – $52,000 per year
Location: REMOTE (United States)
Company: Rivia Mind
Description:
Rivia Mind is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the CEO and COO. This remote role is ideal for professionals who can manage multiple priorities, maintain confidentiality, and independently handle administrative responsibilities in a fast-paced healthcare environment.
The successful candidate will support executive operations by managing schedules, coordinating meetings, assisting with projects, maintaining records, and ensuring timely follow-up on important initiatives. Strong communication skills, attention to detail, and the ability to work independently are essential for success in this position.
Key Responsibilities:
• Manage daily, weekly, monthly, and quarterly administrative tasks for executive leadership.
• Coordinate calendars for the CEO and COO, including internal meetings, external appointments, and travel arrangements.
• Support company meetings by preparing agendas, taking detailed notes, tracking decisions, and following up on action items.
• Prepare and edit documents, presentations, reports, and executive communications.
• Screen and prioritize requests, calls, and communications while drafting responses when required.
• Assist with executive expense tracking and reimbursement processes.
• Support conference planning, special projects, and leadership initiatives.
• Monitor project timelines, deliverables, and commitments while ensuring deadlines are achieved.
• Maintain confidentiality when handling sensitive clinical, employee, and business information.
• Support company applications and systems including Google Suite, Salesforce, Monday.com, and other administrative platforms.
• Coordinate employee milestone gifting and event-related logistics for virtual and in-person activities.
• Provide high-level customer service while representing Rivia Mind professionally.
Requirements:
• Bachelor’s Degree.
• Minimum 2 years of experience in administrative support or customer service.
• Experience managing confidential information and technical administrative tasks.
• Excellent written and verbal communication skills.
• Comfortable supporting C-Suite executives in a remote environment.
• Strong problem-solving, organization, and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Proficiency with Google Suite and administrative software platforms.
• Experience with tools such as Monday.com, Salesforce, and EHR/EMR platforms is preferred.
Strong knowledge of:
• Executive administrative support and calendar management.
• Document preparation, reporting, and project coordination.
• Google Suite, Salesforce, Monday.com, and digital workplace tools.
Benefits:
• Medical, dental, and vision insurance.
• 401(k) retirement plan with employer match.
• 3 weeks of front-loaded paid time off with milestone increases.
• Annual office closure from December 25 to January 1.
• Additional paid holidays.
• Flexible benefit reimbursement.
• Mental health care options and wellness programs.
• Referral bonus opportunities.
• Professional development and volunteer impact days.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
