[Hiring] Executive Assistant Dubai UAE

Position: Executive Assistant

Date posted: 2024-03-14

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 8000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Executive Assistant to the CEO.

• Bilingual is preferred.
• Candidates should be available inside UAE and able to join immediately.

Duties & Responsibilities

• Maintains physical and electronic office filing systems for the CEO.
• Screening telephone calls, enquiries and requests on behalf of the CEO
• Extensive Diary management for the CEO.
• Ensuring CEO has all the required information to enable him to discharge his duties efficiently.
• Making appointments, dealing with incoming e-mail and post.
• Taking dictation, writing letters and producing reports.
• Carrying out background research into subjects the Manager is dealing with and presenting findings in an easily digestible form.
• Formatting of all the documents especially Monthly Reports and Board Reports and distributing to all the department Managers on time.
• ·Creating, updating excel spreadsheets and designing presentations on PowerPoint.
• Organising and coordinating Board meetings schedules and any other meetings scheduled on the CEO calendar.
• ·Provides comprehensive support services to the CEO ensuring professional, responsive and effective experience with the organization as a whole.
• ·Maintains confidentiality and uses a high degree of discretion.
• Sending of invitations to the meeting Attendees.
• Ensure the meeting facilities are all in palace and ready prior the meeting schedule.
• Organising a pack for the meeting and distributing it to the attendees beforehand.
• Taking the minutes for the meeting and circulating the minutes in a timely manner.
• Liaising and coordinating with the clients and other company staff.
• Creating brochures and posters for the company when required. 
• Oversee the CEO emails including strictly private and confidential communication.
• Provide administrative and clerical support as necessary, including composing and editing correspondence as directed, directing telephone calls and visitors, distributing mail.
• To respond to enquiries and general requests from within and outside the organization.
• Book venues and hotels and make travel arrangements domestically and internationally as required.
• To support other Managers and other members of staff, as time permits in day to day activities.
• Ability to handle multiple tasks flexibly and deliver work on deadlines.
• ·Assist with other duties as and when required.