Document Controller Dubai UAE

Position: Document Controller

Date posted: 2021-11-03

Industry: Fit-out

Employment type: Full Time

Experience: 2 to 4 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Bond Interiors

Description:

We are currently hiring a Document Controller. The ideal candidate must have 5 years of experience in this field.

Responsibilities:

• Log documents and have tracking schedules for all elements for example RFI, material & drawing submissions.
• Update the weekly dashboard with the items recorded. As well as input from the planner & PM linked to risk management, progress & commercial elements.
• Take minutes of meeting in key meeting and get these reviewed by the PM before submitting to the attendees.
• Support the operations team, by following up off site elements linked to the items above with guidance.
• Supply the information such as daily manpower to the main contractor etc.
• To manage all commercial and technical documents for the project
• Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.
• Maintain update the database and also manual filings.
• Receive and check all incoming correspondence and transmittal of drawing documents.
• Deal with other staff or visitors, on phone or in person.
• Review each documents for conformity and accuracy
• Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.
• Ensures delivery and receipt of all documents by deadlines
• Makes sure that controlled copies of latest approved documents are given to the appropriate staffs.
• Maintain an updated records of all approved documents and their distribution clearly
• Log incoming and outgoing documents
• Maintain the documents in the Document Control office under safe custody without any damage and easy accessibility.
• Generate various document control reports as required.
• On the completion of the Project, all site documents (soft & hard copies) should be properly handed over to Main office for safekeeping.
• Other relevant duties/tasks as directed by Supervisor.