[Hiring] Administrative Assistant Senior REMOTE USA

­­­­Position: Administrative Assistant Senior

Date posted: 2025-04-02

Industry: Other

Employment type: Full Time

Experience: 2 to 3 year               

Qualification: Bachelor’s Degreeholder

Salary: 52,500 USD to 83,300 USD

Location: Florida, United States, REMOTE

Company: Strada

Description:

Strada

Administrative Assistant Senior – Remote

Florida, United States

About the job

Our story

• Strada is a technology-enabled, people powered company committed to delivering world-class payroll, human capital management, and financial management solutions to organizations globally.
• With a team of more than 8,000 experts and over 30 years of expertise, Strada blends leading-edge technology with human ingenuity to help businesses across the globe design and deliver at scale. Supporting over 1,400 customers in 33 countries, Strada partners with customers at every stage of their journey, to help drive their vision forward.
• It’s why we’re so driven to connect passion with purpose. Our team’s experience in human insights and cloud technology gives companies and employees around the world the ability to power confident decisions, for life.
• With a comprehensive total rewards package, continuing education and training, and tremendous potential with a growing global organization, Strada is the perfect place to put your passion to work.

To learn more about us, visit stradaglobal.com

Job Summary

The Senior Administrative Assistant plays a vital role in delivering high-level executive support, ensuring seamless operations for the leader and team. This role involves acting as the primary representative and first point of contact for the leader, projecting professionalism and maintaining the appropriate organizational image. Key responsibilities include managing highly confidential information and overseeing day-to-day operations such as complex calendar management, coordinating global travel arrangements, preparing expense reports, and organizing email communications.

The ideal candidate is an experienced administrative professional with a proven track record of supporting senior leaders. They are highly organized, adaptable, proactive, and self-motivated, with strong initiative and excellent follow-through skills. A willingness to enhance processes and adopt new technologies is essential.

By leveraging exceptional administrative, organizational, technical, and communication skills, this individual will make significant contributions to the team and serve as an integral partner to the business.

Key Responsibilities

• Calendar Management: Maintain and update calendars in a dynamic and fast-paced environment with competing priorities. Field all scheduling requests, prioritize urgent and sensitive matters, coordinate with all involved parties, and ensure meetings are prepared for success.
• Confidential Information Handling: Manage highly confidential information with discretion, ensuring timely and secure handling.
• Meeting Coordination: Take ownership of meetings, including scheduling, preparing agendas, coordinating with remote participants, arranging materials, recording minutes, distributing post-meeting materials to attendees, and managing catering as needed.
• Team Resourcefulness: Serve as a proactive resource for the team, independently seeking answers, taking initiative, and leveraging internal networks to solve challenges and provide solutions.
• Executive Assistant Support: Provide assistance with overflow tasks from Executive Assistants to support seamless operations.
• Project Coordination: Act as a project coordinator for teams and leaders as needed, ensuring timely execution of tasks and effective outcomes.
• Leadership Onboarding: Serve as a subject matter expert on training and onboarding key leaders, guiding them through the process effectively.
• Team Member Onboarding: Support the onboarding of new administrative team members, facilitating their integration into the organization.
• Leadership Engagement: Attend leadership team meetings, actively contributing by providing suggestions and feedback to enhance productivity and efficiency.
• Peer Networking: Build relationships with peers to gain a broader understanding of the overall Strada business, contributing to collaboration and knowledge sharing.
• Coaching and Feedback: Foster a culture of growth and development by providing coaching and real-time feedback to peers, encouraging professional development.
• Team Collaboration: Actively contribute as an effective team member by providing coverage and support to colleagues when necessary.
• Documentation and Presentations: Prepare and produce presentations, graphic materials, and other correspondence, ensuring high-quality output by editing for grammar, punctuation, and clarity.
• Proofreading: Create and proofread correspondence for internal and external distribution, maintaining accuracy and professionalism.
• Administrative Tools Management: Maintain files, databases, distribution lists, and SharePoint sites as appropriate to ensure efficient organization and accessibility.
• Travel Coordination: Arrange complex travel itineraries and prepare accurate expense reports promptly.
• Time Tracking: Record and submit time accurately in alignment with corporate guidelines.
• Flexibility: Exhibit a positive and adaptable attitude, readily assisting colleagues and leaders as needed.
• Task Prioritization: Effectively prioritize work, maintain measurable progress on assignments, and consistently deliver high-quality results.
• Business Knowledge: Understand and apply practice-specific and business terminology to daily tasks seamlessly.
• Internal Resource Networking: Develop and maintain strong knowledge of internal networks and organizational resources, leveraging them as needed.
• Brand Representation: Serve as a resource for Strada branding, ensuring consistency and alignment in all activities.
• Additional Responsibilities: Adapt to evolving business needs by taking on additional tasks or responsibilities as required

Knowledge, Education, Certification, Skills & Technical Proficiencies

• High school diploma or equivalent
• Minimum of 6 years of relevant experience
• Intermediate level computer literacy in Microsoft Office Suite and other programs, as applicable

Work Experience

• Extensive Administrative Experience: 6+ years of progressively responsible experience in administrative support roles, showcasing expertise in high-level functions.
• Customer Service Excellence: Exemplifies outstanding customer service skills with a strong attention to detail.
• Advanced Writing Proficiency: Skilled in grammar, punctuation, spelling, proofreading, and professional correspondence creation.
• Effective Communication: Communicates clearly, professionally, and confidently across all organizational levels.
• Independence and Collaboration: Demonstrates the ability to work autonomously while effectively interacting with diverse individuals and teams.
• Exceptional Organizational Skills: Proven ability to manage multiple priorities, maintain order, and achieve efficiency in dynamic environments.
• Professional Presentation: Maintains a polished, professional appearance, aligning with a business casual workplace standard.
• Confidentiality: Exercises utmost discretion in handling sensitive and highly confidential matters.

Work Environment

• Participate in off-site training sessions and meetings.
• Ability to be flexible with various shifts and possible overtime when business needs require.
• Can effectively work in a virtual environment.

Benefits

We offer programs and plans for a healthy mind, body, wallet and life because it’s important our benefits care for the whole person. Options include a variety of health coverage options, wellbeing and support programs, retirement, vacation and sick leave, maternity, paternity & adoption leave, continuing education and training as well as a number of voluntary benefit options.

By applying for a position with Strada, you understand that, should you be made an offer, it will be contingent on your undergoing and successfully completing a background check consistent with Strada’s employment policies. Background checks may include some or all the following based on the nature of the position: SSN/SIN validation, education verification, employment verification, and criminal check, search against global sanctions and government watch lists, credit check, and/or drug test. You will be notified during the hiring process which checks are required by the position.

Our commitment to Diversity and Inclusion

Strada is committed to diversity, equity, and inclusion. We celebrate differences and believe in fostering an environment where everyone feels valued, respected, and supported. We know that diverse teams are stronger, more innovative, and more successful.

At Strada, we welcome and embrace all individuals, regardless of their background, and are dedicated to creating a culture that enables every employee to thrive. Join us in building a brighter, more inclusive future.

Diversity Policy Statement

Strada is an Equal Employment Opportunity employer and does not discriminate against anyone based on sex, race, color, religion, creed, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, marital or domestic partner status, citizenship, military or veteran status, sexual orientation, gender, gender identity or expression, genetic information, or any other legally protected characteristics or conduct covered by federal, state or local law. In addition, we take affirmative action to employ and advance in the employment of qualified minorities, women, disabled persons, disabled veterans and other covered veterans.

Strada provides reasonable accommodations to the known limitations of otherwise qualified employees and applicants for employment with disabilities and sincerely held religious beliefs, practices and observances, unless doing so would result in undue hardship. Applicants for employment may request a reasonable accommodation/modification by contacting his/her recruiter.

Authorization to work in the Employing Country

Applicants for employment in the country in which they are applying (Employing Country) must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the Employing Country and with Strada.

Note, this job description does not restrict management’s right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Strada business units.

We offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

Salary Pay Range

Minimum

52,500 USD

Maximum

83,300 USD

Pay Transparency Statement: Strada considers a variety of factors in determining whether to extend an offer of employment and in setting the appropriate compensation level, including, but not limited to, a candidate’s experience, education, certification/credentials, market data, internal equity, and geography. Strada makes these decisions on an individualized, non-discriminatory basis. Bonus and/or incentive eligibility are determined by role and level. Strada also offers a comprehensive benefits package; for specific details on our benefits package, please visit: https://bit.ly/3Viqv69

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this job to other entities; including but not limited to subsidiaries, partners, or purchasers of Alight business units.

Alight Solutions provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, pregnancy, childbirth or related medical condition, veteran, marital, parental, citizenship, or domestic partner status, or any other status protected by applicable national, federal, state or local law. Alight Solutions is committed to a diverse workforce and is an affirmative action employer.