Accounting & Administrative Assistant Dubai UAE
Position: Accounting & Administrative Assistant
Date posted: 2024-01-14
Industry: other
Employment type: Full Time
Experience: 3 to 5 year
Qualification: Bachelor’s Degree holder
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: archiSENSE
Description:
Accounting & Administrative Assistant required
archiSENSE is an interdisciplinary design firm based in Dubai. We are currently seeking a dynamic, professional and experienced administrative assistant that will help the Co-founders with daily duties as well aiding the office management when necessary.
The candidate will be responsible for general office accounting & administration such as report preparation, document/filing management, and supporting various projects and initiatives as directed by the manager.
Also to have strong communication, problem solving, graphic, writing/editing, organizational, and time management skills to join our team.
In addition to the administrative and office duties, we are looking for an individual that is comfortable performing networking and social duties, occasionally being the face of the company and representing the leaders of the company at events and meetings.
Responsibilities:
- General administrative support
- Schedule meetings and appointments
- Provide general support to visitors
- Support office manager when needed
- Assist in hiring new employees and the onboarding process for new hires
- Answering phones, mail management, dispatching and bank deposits
- Order and maintain office supplies
- Maintain Filing system including scanning and filing of paperwork, maintain proposals and contracts
- Maintain and update resume database
- Billing and invoicing to clients, contractors ,suppliers
- Preparing Tax documents
- Tracking and updating accounts receivable
- General Bookkeeping
- Payroll and timesheets
- Maintain and update certifications and licenses
- Assist in proposal creation and statement of qualifications
- Create and maintain project sheets, brochures, presentations and other marketing material as needed
- Additional duties include providing business development support to the executive staff.
Job Requirements:
- Diploma or Certificate in Business, Accounting or related discipline
- Must have experience performing majority of above-mentioned responsibilities
- Must have good attention to detail and proofreading skills.
- Excellent command of grammar, spelling, and composition/style.
- The ability to work under tight deadlines with attention to quality, to organize proposal schedules and manage multiple deadlines and assignments.
- Must be able to maintain excellent client and co-worker relations.
- Excellent organizational, problem solving and time management skills
- Must have strong written and oral communication skills.
- Must be proficient with Microsoft Office, including MS Word, MS Excel, MS PowerPoint, and Quickbooks
- Must have a minimum of three (3) years of experience performing similar duties for an engineering or architectural firm.
