[Hiring] Senior Associate Invoicing REMOTE USA
Position: Senior Associate Invoicing
Date posted: 2025-03-10
Industry: other
Employment type: Full Time
Experience: 2 years
Qualification: Bachelor’s Degree holder
Salary: $56,000 USD – $64,000 USD
Location: United States, REMOTE
Company: Workrise
Description:
Hiring Senior Associate Invoicing
United States
About the job
Workrise is the source-to-pay solution built for energy. By combining purpose-built software with expert teams, we empower the world’s leading energy companies and their suppliers to work better, together.
Learn more about how Workrise is equipping everyone in the energy ecosystem to operate with greater speed and efficiency at workrise.com.
Associate, Invoice Operations supports in-house and outsourced high-volume day-to-day invoicing operations. This position is responsible for the creation and submission of invoices for a moderate volume of standard process customers. The Senior Associate, Invoice Operations communicates with customers to help resolve issues regarding invoices. This position supports month, quarter and year end reporting requests from the accounting team.
Why Join Us?
Joining the invoicing team at Workrise offers an opportunity to be part of a passionate group focused on continuous growth and improvement. We believe in teamwork (and having fun!). We foster a supportive environment through friendly competitions and team-building. In our roles, we believe that strong client relationships are the foundation of our success and broaden our perspectives.
What you’ll be doing:
Data and Client Support:
- Create and audit invoice import file data for accuracy. Confirm all data against supporting documentation. Make all necessary adjustments to invoice data per client requirements.
- Submit invoices for approval and payment via email and 3rd party portals.
- Resubmit invoices and issue credit-memos as necessary.
- Capture and manage change requests for Customer transaction requirements to ensure minimal disruption to Workrise’s invoicing cycle.
- Maintain a solid understanding of customer invoice requirements.
- Address invoice questions and issues from clients, escalating issues as necessary.
- Reconcile 3rd party portal systems to confirm invoice submission and acceptance.
General Process Support:
- Complete report templates and present findings regarding invoice accuracy at the client level.
- Consider and suggest areas for improvement in day-to-day invoicing tasks; such as automating queries, filters, macros, and reports.
- Assist as necessary for process improvement initiatives to maximize value and efficiency of the invoice system and internal invoicing tools.
- Support monthly financial close process with reconciliations and other tasks.
Business Trends and Mentoring:
- Stay abreast of current and emerging industry trends and best practices in the marketplace, especially in areas of accounting, general finance, invoice operations, and the energy industry.
- Make data-driven recommendations to management regarding processes, observations, etc. to increase Workrise’s competitiveness in the marketplace.
Experience and Education Requirements:
- Bachelor’s degree in Finance, Business Administration or equivalent work experience
- 2+ years experience in invoice processing or accounting
- Experience submitting invoices into third party systems (Open Invoice, Cortex, ARIBA, Fieldglass, Pro-Unlimited/Wand, etc.)
- Knowledge of Excel and G-Suite
- Excellent verbal and written communication skills
- Familiar with GAAP
- Exceptional attention to detail with a pride for executional excellence
- Team player that is always willing to pitch in and lend a hand as needed.
Additional experience preferred, but not required:
- Bachelor’s degree in Finance, Business Administration
- Experience using NetSuite accounting software or similar ERP
- Bilingual, especially in Spanish
- Experience in a fast-paced and frequently changing environmen
Essential Job Functions
- Regular, on-time attendance
- Ability to travel 5% of the time
- Ability to communicate effectively
- Ability to use office equipment such as a computer, copier and telephone
- Ability to use office computer programs such as e-mail, Google Docs, Microsoft Word, PowerPoint and Excel
- Occasionally remain in a stationary position, often standing or sitting for prolonged periods
Actual salary for this role will be based on several factors such as: work experience, education, skillset, and achievements, and will be mutually agreed upon.
Salary Range:: $56,000 USD – $64,000 USD
More than a job:
Between now and 2050, global energy demand is forecasted to rise nearly 50%, which is a staggering number. With every step forward – AI, electrification, you name it – that bar may still get higher. Workrise is uniquely positioned to empower the biggest industry in the world to work smarter – and move faster – in the race to rise to this challenge. The world depends on it.
We recognize that making an impact matters to you and we believe in providing an environment that fosters your growth. We use data to drive our decisions and improve the experience of the workers and clients we serve. With mutual respect for each other, we continually collaborate to find the best solution.
We support you with:
For eligible roles:
- Flexible paid time off for full-time employees
- Medical, dental, and vision insurance
- Telehealth
- 401(k) with company matching contribution
- Flexible remote work support where applicable
- WFH Contribution
- Wellness allowance
- Calm App
- Learning opportunities
- Financial planning support
- Parental leave
- Employee Assistance Program
- Pet Insurance
- Opportunity to earn bonus, commission, and/or equity
- Onsite Gym
Workrise is committed to providing an environment where all people feel belonging, mutual respect, and the freedom to be their authentic selves. We welcome applicants of all gender identity and expression, sexual orientation, neurodiversity, educational background, religion, ethnicity, disability, age, veteran status, and citizenship. We’d love to learn what you can add to our team.
Who we are:
What began as a workforce management platform for Oil & Gas has since grown to serve the biggest companies in energy across both workforce and vendor management, absorbing much of the supply chain complexity these energy companies face and making it easier, faster, and safer to get work done. To date, Workrise has raised over $750M in funding from Founders Fund, Andreessen Horowitz, Bedrock Capital, Brookfield, and Baillie Gifford, along with others, and will continue to use these investments for strategic growth.
We’d love to share more through the interview process and look forward to learning more about your journey.
