[Hiring] Sales Admin/HR Admin Dubai UAE

­­­­Position: Sales Admin/HR Admin

Date posted: 2025-04-17

Industry: other

Employment type: Full Time

Experience: 3 to 4 year               

Qualification: Bachelor’s Degree holder

Salary: AED 10000 to 20000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Position: Sales Admin/HR Admin

Location: Dubai, UAE

Experience Required: Minimum 3–4 years (UAE experience in a similar Sales & HR role is mandatory)

Employment Type: Full-time

Key Responsibilities

• Sales Administration
• Order Processing & Management
• Register client orders in ERP.
• Create sales order confirmations.
• Coordinate logistics for timely delivery to project sites or offshore yards.

Client Interface

• Serve as a liaison between commercial, technical, and finance teams.
• Respond to client queries regarding delivery, invoicing, and product availability.

Sales Invoicing & Documentation

• Prepare proforma and final invoices based on delivery notes.
• Ensure compliance with incoterms, export control, and customs regulations.
• Maintain organized records for audits and project tracking.

Contract Compliance

• Verify client PO terms against internal quotations (pricing, penalties, delays).
• Track invoicing milestones, client approvals, and warranty periods.
• Reporting & Coordination
• Provide weekly/monthly sales reports.
• Coordinate closely with project and supply chain teams.

HR Administration

• Employee Onboarding & Mobilization
• Manage visas, work permits, and regulatory compliance for site staff and expatriates.
• Coordinate travel, accommodation, and logistics for mobilizations.

Contract Management

• Draft and issue employment contracts and amendments.
• Ensure legal and company policy compliance.

Payroll Coordination

• Collect and verify timesheets.

Calculate allowances

• Liaise with payroll/finance teams for timely disbursement.
• Medical & Insurance Management
• Arrange pre-employment and routine medical exams.
• Manage employee and dependent medical insurance.

Note: Only candidates with a minimum of 3 years UAE experience in a Sales/ HR Admin role will be considered.