Receptionist cum Administrative Coordinator Dubai UAE
Position: Receptionist cum Administrative Coordinator
Date posted: 2020-09-20
Industry: other
Employment type: Full Time
Experience: minimum 3 year
Qualification: Diploma or bachelor Degree in business or a related filed and to be certified by Ministry Of Education in UAE.
Salary: AED 4000 to 7000
Location: Dubai, United Arab Emirates
Company: Confidential
Description:
Receptionist cum Administrative Coordinator serve as a point of contact and link between employees, internal departments, and external parties. They handle clerical and administrative duties, analyze and improve office processes and policies, greeting guests, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings.
Duties and Responsibilities
- To greet all visitors and Follow office workflow procedures to ensure maximum efficiency.
- To Hand queries via phone, email and general correspondence and Transfer calls as necessary.
- To diary management and management of meeting rooms.
- To hand event coordination, both internally and externally.
- To manage office supplies such as stationary, equipment and furniture.
- To perform ad-hoc administrative duties.
- To maintain office services as required (such as cleaners and maintenance companies).
- To assist with shipment as required by receive and send shipments to and from the courier and ensuring messages are passed to the appropriate staff member on a timely basis.
- To Mianite files and records with effective filing systems.
- To prepare minutes of departmental sub-committees as required.
- To type all outgoing departmental correspondence as required.
- To preparation of materials for departmental workshops, seminars, retreats. Egg. Newsletters, Posters Handouts, Application/Registration forms etc.
- To report any equipment failures/problems to the Maintenance.
Requirements
- Minimum of 3 years’ experience in secretary.
- Verbal and written expression (English and Arabic)
- Strong follow-up monitoring skills
- Report writing and analytical skills
- Well versed in Microsoft office (or any particular system required)
- Excellent organizational, oral and written communications.
- Ability to work under pressure. Plan personal workload effectively.
