[Hiring] Real Estate Admin Officer Dubai UAE

­Position: Real Estate Admin Officer

Date posted: 2024-08-12

Industry: Real Estate

Employment type: Full Time

Experience: 2 to 3 year

Qualification: Bachelor’s Degree holder

Salary: AED 6000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Real Estate Admin Officer – Dubai, UAE

Requirements:

• Applicants should have prior experience as Real Estate Admins.
• The ideal candidate will be responsible for delivering exceptional customer service and administrative support to ensure the smooth functioning of our office.
• This position is critical to our real estate team as it involves customer inquiries, coordinating property viewings, client screening, assisting team members with administrative work, administrative responsibilities, and listing properties for sale.
• Required excellent communication skills, attention to detail, and a strong understanding of real estate operations.
• This is an exciting opportunity to contribute to a fast-paced and dynamic real estate agency.
• Coordinate appointments, showings, and property tours for clients and agents.
• Schedule and manage photo and video shoots.
• Manage and update databases, client lists and real estate websites.
• Assist in marketing efforts, such as creating flyers and posting on social media, Bayut, Property Finder, and Dubizzle.
• Liaise with clients, agents, and vendors to ensure timely and efficient transactions
• .Prepare and process real estate documents, such as contracts, leases, and agreements.
• Support the negotiation and closing processes by coordinating paperwork, facilitating communication between parties, and ensuring compliance with legal and regulatory requirements.
• Maintain accurate and organized files for properties and clients.
• Register, renew agreements with respected developers and prepare documents and viewings.
• Prepare reports and presentations for clients and management.
• Generating reports on a daily, weekly, and monthly basis.
• Responsible for RERA License & Trakhessi Permit Control and Agents’ Broker Card Management.
• Managing WhatsApp groups for internal communication and client updates.
• Process and manage payments, invoices, and expenses.
• Managing office equipment access such as printers, wifi, and biometrics, and liaising with the IT team for troubleshooting.
• Assigning and retrieving laptops, tablets, and mobile phone access cards for new and departing employees.
• Provide general office support as needed, including ordering supplies and maintaining office equipment.
• Experience as an Administrator in the real estate industry.
• Strong computer skills, including proficiency in Microsoft Office and database management
• RERA rules and regulations (Knowledge of Trakheesi system) Knowledgeable of all real estate related Contract (Forms A, B, F and I, etc.)
• Excellent communication skills, both verbal and written.
• Working within strict deadlines.
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong organizational skills and ability to prioritize tasks
• Knowledge of real estate industry terminology and practices
• Salary upto 6000 AED