Project Secretary/Document Controller Dubai UAE

Position: Project Secretary/Document Controller

Date posted: 2023-03-02

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree is required

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Project Secretary/Document Controller in Dubai professionals with experience in MEP construction Industry

Job Description:

• Prepare and coordinate presentations/ conferences/ meetings and events with internal and external parties.
• Manage and ensure timely arrangement of all meetings.
• Composes drafts and completes non-technical correspondence from oral and/ or written instruction.
• Arranges meetings, schedules locations, coordinates time with listed attendees, and arranges refreshments and equipment as needed.
• Assist Management with preparing reimbursement and other claims.
• Set up an electronic library system for the management of technical documentations, process class certification and planning maintenance system.
• Develop and maintain document control processes for the efficient management and recording of technical documentations.
• Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents that must be controlled and kept for audit/internal requirements.
• Maintain proper organization and storage of documents and information.
• Provide full admin support to the team.
• Undertake any other ad hoc projects/ duties assigned.

Job Requirements:

• Minimum 3-5 years of UAE experience in construction Industry.
• Administrative support experience including coordination with Management-level personnel.
• Systematic and able to work under pressure. Able to work independently as well as in a team. Mature, proactive, take initiative and well organized. Meticulous and able to follow through with tasks promptly.