[Hiring] Personal Secretary Dubai UAE

­­Position: Personal Secretary

Date posted: 2024-10-21

Industry: other

Employment type: Full Time

Experience: 2 year                       

Qualification: Bachelor’s Degree holder

Salary: AED3000 to 4000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring Personal Secretary to the Chairman

Position: Personal Secretary to Chairman

Location: Dubai

Salary: AED 3000 -4000

Employment Type: Full-time (2-year contract)

Visa: 2-year employment visa provided

Allowances:

Travel Allowance

Medical Allowance

Key Responsibilities:

 1. Communication Management:

• Manage all incoming calls, messages, and communication on behalf of the Chairman.
• Respond to and draft emails, letters, and other forms of correspondence as needed.

 2. Calendar and Meeting Management:

• Schedule, organize, and coordinate meetings, conferences, and appointments for the Chairman.
• Ensure that all engagements are properly documented and communicated.

 3. Administrative Support:

• Handle confidential and sensitive information with discretion.
• Maintain and organize files, records, and reports.
• Prepare documents and presentations as required by the Chairman.

 4. Travel Arrangements:

• Organize and manage the Chairman’s domestic and international travel itineraries, including flights, accommodation, and transportation.

 5. Liaison Role:

• Act as the point of contact between the Chairman and various internal departments, clients, and external stakeholders.
• Represent the Chairman in meetings and handle inquiries on his behalf when required.

 6. Document Management:

• Review incoming documents, brief the Chairman, and respond or delegate tasks as appropriate.

 7. Task Coordination:

• Coordinate tasks and ensure follow-up on action points arising from meetings.

Requirements:

Educational Background: Bachelor’s degree preferred.

Skills:

• Excellent communication skills in both English and Hindi (spoken and written).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Nationality: India/Nepal nationality preferred.

 Personal Attributes:

• Smart, professional appearance.
• Highly organized and detail oriented.
• Ability to multitask and manage time efficiently.
• Strong interpersonal and problem-solving skills.