[Hiring] Personal Assistant Dubai UAE

Position: Personal Assistant

Date posted: 2024-05-11

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Personal Assistant required

Duties and responsibilities

• Schedule Management
• Maintain MD’s calendar and agenda, scheduling appointments, meetings and trip planning.
• Remind for urgent activities, events, upcoming commitments, and deadlines.

Communication and Information Management

• Draft and prepare email, letters, memos, and reports to internal and external on behalf of MD. Coordinate and liaise with other staff members on behalf of the MD.
• Attend the meetings on behalf of the president and prepare meeting minutes and approvals required.
• Organize and maintain files, records and documents in both electronic and physical formats. Prepare presentations, reports, meeting minutes and other documents as needed.

Administrative Support

• Provide general administrative support and assets management.
• Arrange travel and personal assets (such as house cars, insurance).
• Create personal and company related filling system and reminders.
• Supervise general admin staff, monitor employee performance and report to manager. Confidentiality and Discretion
• Prioritize tasks and manage time effectively to meet deadlines and achieve objectives.
• Anticipate and proactively address potential scheduling conflicts or issues.

Adaptability and Flexibility

• Adapt to changing priorities and work effectively in a fast-paced environment.
• Handle unexpected situations and emergencies calmly and efficiently.
• Professionalism and Etiquette Represent the MD professionally in all interactions, both internal and external.
• ·Demonstrate excellent interpersonal skills and maintain a courteous and friendly demeanor.

Qualifications

• Bachelor’s degree prefer.
• Previous experience as a Personal Assistant or in a similar administrative role.
• Proficiency in Microsoft Office suite and other relevant software applications.
• Strong written and verbal communication
• With English and Arabic is a must. UAE Driving License required.
• Excellent organizational and multitasking skill.
• Ability to work independently with minimal supervision.