[Hiring] Payroll & Billing Specialist REMOTE USA
Position: Payroll & Billing Specialist
Date posted: 2025-04-09
Industry: other
Employment type: Full Time
Experience: 3 to 5 year
Qualification: Bachelor’s Degree holder
Location: United State, REMOTE
Company: Eclipse Advantage
Description:
Hiring Payroll & Billing Specialist
United State
About the job
Your Mission: Ensure Seamless Payroll & Billing Operations
As a Payroll & Billing Specialist, you will play a critical role in ensuring that we provide accurate, and on-time pay to our thousands of workers across the US, and create accurate invoices to our clients to ensure they pay promptly for our services. Your mission is to bring your keen attention to detail and apply your focus to meet payroll and billing deadlines. If you thrive in a fast-paced environment, enjoy interacting with diverse teams across the US, and take pride in delivering exceptional results, this is your opportunity to be an essential part of our dynamic team.
Eclipse Advantage is a rapidly growing Private Equity-owned firm expanding through acquisitions that have made significant investments in systems including Bullhorn and UKG Payroll.
Payroll Processing:
- Process weekly payroll accurately while meeting deadlines to ensure our workers receive their pay on time
- Import employees’ pay information and validate that all data is accurate before processing
- Import, reconcile, review, and process time files weekly for multiple clients
- Verify and address payroll exceptions and sick time
- Process payroll for employees ending assignments, and addressing special cases including California-specific regulations
- Enter pay card information into the payroll system and follow up with any payroll returns in the bank.
Billing / Invoicing:
- Creating invoices to clients and validating all details are accurate and consistent with billing terms
- For clients that make use of a “VMS (Vendor Management System) ensure that rates, hours and other details are consistent between systems
- Run Invoice Summary Report for specific clients to send with invoices.
- Collaborate with clients and account teams to correct billing issues
Compliance & Administration:
- Ensure payroll complies with all legal requirements at the federal, state and local level
- As needed, generate reports to monitor the process & accuracy of payroll and billing
- Input child support and garnishment orders, and other related matters
Position Requirements:
- 3-5 years of experience in a high-volume payroll department, with a proven track record of accurately completing complex payroll operations while strictly meeting deadlines
- 3-5 years of experience performing billing/invoicing functions
- Intermediate knowledge of Microsoft Office Excel, including the ability to create and manage reports / spreadsheets
- Experience with professional services or staffing is preferred
- Experience with Bullhorn and/or UKG payroll is preferred
- High school diploma or GED required
- General awareness of payroll regulations coupled with an affirmed commitment to receiving additional training about policies and legal requirements
Equal Opportunity Employer| Drug Free Workplace| Must be able to work in the USA
Since 2003, Eclipse Advantage, a people logistics supply chain company, has helped clients improve their supply chain performance by increasing productivity, reducing labor costs, minimizing safety risks, and improving quality.
Our team of employees are a critical part of our nation’s supply chain and logistics industry – assisting to move goods – from groceries to retail to ecommerce – and its’ thanks, in part, to our team, that the supply chain in North America is thriving.
Eclipse has corporate offices in Cherry Hill, NJ and Melbourne, FL. Our team works in approximately 180 client sites across the United States and Canada. Visit us at www.eclipseadvantage.com to learn more about Eclipse Advantage
