Office Administrator Dubai UAE

Position: Office Administrator

Date posted: 2021-09-02

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree Holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Urgent Opening for an Office Administrator role,

Job Description: –

  • Responsible to manage regional offices in UAE as per organization standards.
  • Ensures a safe, secure, and well-maintained facility that meets environmental, health, and security standards.
  • Responsible for Office administrative, Lease, Vendors Contract, facility maintenance, HK, and Pantry are taken care as per Standard and Procedure.
  • Ensuring prompt response extending to the calls & mails internally to the employees and for all the business queries which we are receiving from external companies & Govt entities.
  • Ensuring regular walk thru been carrying in the facility to ensure upkeep of office maintenance and standard.
  • Ensuring all immediate needs are being addressed with in define SLA time
  • Extending all best support to the regional business teams & employees internally and working together to enhance the facilities service to attain best outcome.
  • Ensuring end to end arrangements are taken care appropriately during Management Team & Senior delegates visit, Clients, Customers, Regional Business meetings & reviews.
  • Ensuring all Key licenses are properly maintained with validity for all offices, and records are well maintained.
  • Taking care of Vendors empanelment and involved in cost negotiation, and further working with Procurement team internally for contract closure.
  • Fair knowledge about UAE Building Management, Licenses, Immigration, Key local norms.. etc
  • Monitors and procures only the needed supplies for office, reception, mailroom, and Pantry. Ensuring proper registers are maintained up to date on the operations usage.
  • Oversees building and grounds maintenance. Ensures that the facility is clean and maintained according to company policy and procedures.
  • Conducts and documents regular facilities inspections, checking vendors and contractors. Regular maintenance and building repairs are scheduled and delivered.
  • Should be a good team player and extending all positive support with respect to all subordinates in the team. Ensures the subordinates are performing correctly, efficiently, and effectively.
  • Well versed in MS office, Excel, PowerPoint presentations, reports….etc.

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