Office Administrator Administrative Assistant Dubai UAE

Position: Office Administrator Administrative Assistant

Date posted: 2021-02-17

Industry: other

Employment type: Full Time

Experience: minimum 1 plus year of experience

Qualification: Bachelor’s Degree is required

Salary: AED 4000 to 7000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Office Administrator Administrative Assistant

Role:

• Establishing, developing, maintaining and updating filing system for the department.
• Retrieving information from files when needed.
• Establishing, developing, maintaining and updating library of trade journals and magazines.
• Organizing and prioritizing large volumes of information and calls.
• Sorting and distributing mail.
• Drafting written responses or replying by phone or e-mail when necessary.
• Responding to regularly occurring requests for information.
• Taking messages or fields/answers all routine and non-routine questions.
• Acting as a liaison with other departments and outside agencies, including high-level staff such as CEOs, Presidents, Senior Vice Presidents and Chiefs.
• Handling confidential and non-routine information and explains policies when necessary.
• Working independently and within a team on special nonrecurring and ongoing projects.

Responsibilities:

• Work requires an extensive knowledge of business and an excellent command of the English language.
• Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment, at a level generally acquired through 1 + years in related experience.
• Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact and diplomacy.
• Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.