IT Coordinator Dubai UAE

Position: IT Coordinator

Date posted: 2021-12-21

Industry: other

Employment type: Full Time

Experience: 3 to 5 year

Qualification: Bachelor’s Degree is required

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Currently looking for an IT Coordinator for a company Based in Dubai, Jebel Ali.

Project Coordination:

• Support Project Managers in Onboarding project resources, monitoring the progress of projects, provide updates to stakeholders, planning & organizing project meetings, organizing reports.
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Meetings Co-ordination:

• Assist in processing meeting requests for team including setting up appointments, reserving conference rooms, requesting security pass for guests, arranging for teleconference numbers, refreshments, handouts, etc.
• Schedule, facilitate and participate in recurring governance meetings as demanded by operational needs, document discussions as MOMs, publish and follow up on action items.

General Administrative Support:

• General secretarial support in managing communication with different teams and stakeholders.
• Assist team in general documentation, consolidation of responses to meaning full spreadsheets, preparation of slide decks for presentations etc.…
• Manage stationery inventory and stock item consumables for the department and diligently follow the reorder process to ensure optimal use of provisions.

Procurement and Bills Payment:

• Assist in creating Purchase Requisitions and liaison with procurement team to fulfill procurement processes including liaison with vendors for technical clarification meetings.
• Content validation, Service Entries creation and following through approvals for timely payment of bills.

IT Specific:

• Active participation in ISO20000:2018 implementation
• Scheduling and facilitation of IT customer care meetings
• Assistance in general data collection and updating different internal departments for upkeep record information such as skills matrix, on-board off-board plans, timesheets of different contract resources etc.

Skills and Expectations:

• Personality
• Good organization skills
• Experience of managing and processing complex payments
• Excellent verbal and written communications skills
• Ability to multi-task and adapt to shifting priorities
• Strong orientation toward teamwork
• Attention to details and ability to work under moderate supervision
• Ability to handle confidential information coupled with good record keeping skills.

Technical skills:

• Proficiency with Microsoft Office tools
• Hands-on experience with SAP – creating PR, SE, Material Request etc.…
• Reasonable knowledge on IT Service Delivery Management practices.
• Formal education or experience in ICT preferred.