18 Feb 2025

[Hiring] Invoicing Specialist REMOTE

Posted in Accounts Finance Audit Jobs By agentqq On February 18, 2025

·Position: Invoicing Specialist

Date posted: 2025-02-18

Industry: other

Employment type: Full Time

Experience: 2 to 3 year

Qualification: Bachelor’s Degree holder

Salary: $20/hr – $29.25/hr

Location: United States, REMOTE

Company: DDI | Development Dimensions International

Description:

Hiring Invoicing Specialist

Description

As an Invoicing Specialist, you will be responsible to support DDI Operations with invoicing capabilities. Primarily, you will be responsible for a sales team and any additional operational areas assigned to you. You will utilize your experience to collaborate with key internal stakeholders to drive these efficiencies. Reporting to the Invoicing Analyst, the Invoicing Specialist will be responsible to support DDI’s centralized invoicing initiative in both the US and Internationally. The successful candidate will have the ability to build relationships across different levels of the organization, will be a motivated individual with the ability to work independently, as part of a team, and under tight deadlines.

Responsibilities

Responsible for the successful invoicing of items that meet DDI’s criteria for invoicing by their associated deadlines.
Documents and notifies relevant parties of items that cannot be billed due to defined reasons.
Seeks legal approvals as needed to facilitate efficient invoicing.
Seeks additional items as needed from the appropriate entity at DDI.
Utilizes trackers developed to facilitate or research items as deemed by management.
Actively utilizes available tools to ensure a seamless client experience.
Works to ensure month end and fiscal year closing objectives are met.
Responsible for a defined Sales Team
Responsible for additional invoice areas as assigned by the Invoicing Analyst and Supervisor.
As analysis of workloads shows areas of inequity through the team, assignments may be adjusted as appropriate.
A trusted resource that can use their experienced knowledge base to help propel invoicing into the future (Integrations, New processes, New Systems, Etc)
Strives to keep their “at fault” error rate under 5% as determined by the internal control audit across a fiscal year.

Invoicing includes:

Initiating and managing invoicing for specific projects or clients either in the US or Internationally
Automatic invoicing of specific product usage based upon system reporting
Reconciling deliverables and expenses
Entering data for invoices, credit memos, adjustments, commitments, and client billing information
Ensuring correct invoice coding and taxability
Recording revenue recognition transactions
Processing applicable credits or rebills
Distributing invoices to client – using on-line client specific systems, email, or other methods outlined in the SOW.
Serves as a primary contact for invoicing questions regarding their designated assignment
Addresses complaints, problems, and invoicing questions/special requests as needed
Cross-functional communication with Sales, Operations, and other areas at DDI with reference to invoicing needs and requirements
Intercompany invoice entry for revenue recognition and intercompany chargebacks
Enter part numbers for DDI Platform activation to facilitate client access. (Error Rate Expectation is less than 1% due to direct client impact)

Requirements

(These are the minimum qualifications you need to be considered for the job)

At least two years of invoicing experience

Possesses the following Skills:

Independent problem-solving
Decision-Making Ability
Organizational Skills
Work Ethic
Time Management
Communication Skills
Proactive
Positive Attitude

Proficiency in:

PPM
Microsoft Suite
SharePoint
Dynamics
Ability to build and maintain positive connections amongst sales, legal, finance, project management, Software Development, and the rest of the company.
Experience in Accounts Receivable
Demonstrated Competence in the following:
Financial Acumen
High attention to detail and able to handle multiple tasks while setting priorities
Ability to learn quickly
Experience in International Billing