HR Legal Administrator Dubai UAE

Position: HR Legal Administrator

Date posted: 2023-11-17

Industry: other

Employment type: Full Time

Experience: 2 to 5 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

Hiring HR Legal Administrator (Government Relations)

Key Responsibilities:

• Responsible for coordinating and liaising between the company and Government organizations/authorities and provide a key inter-face between the two
• Coordinate between PROs and other HR staff for all issuance and renewals of contracts and agreements belonging to companies and/or staff members

Legal Compliance:

• Stay up-to-date with relevant employment laws and regulations.
• Ensure HR policies and procedures are in compliance with legal requirements.
• Assist in drafting and reviewing employment contracts, confidentiality agreements, and other legal documents.
• Provide guidance to HR staff and management on legal matters related to employment.

Document Management

• Maintain and update employee records, contracts, and other legal documents.
• Organize and manage legal documents and records in a systematic manner.
• Ensure confidentiality and security of legal documents.

Administrative Support:

• Assist in the preparation of legal correspondence, reports, and presentations.
• Coordinate legal meetings and assist in preparing agendas and minutes.
• Assist in legal research and document preparation as required.

Compliance Reporting:

• Prepare and submit required compliance reports to regulatory authorities.
• Assist in conducting internal audits to ensure compliance with legal requirements.

Collaboration:

• Collaborate with HR, legal, and other departments to address legal concerns and provide support.
• Work closely with legal counsel, if applicable, to handle legal matters effectively.
• Track and arrange the work permit and visa stamp formalities for new hires in coordination with the PRO. Ensure the joining of new hire only after completing the legal compliance.
• Answer questions from employees regarding legal transaction or process. Help them to overcome possible problems or difficulties.
• Update employee master/profile with all relevant information of the new joiner.
• Manage document retention and disposal processes in accordance with legal requirements.
• Ensure all visas, medical and labor permits are up to date and arrange timely renewal.
• Conduct document transactions between company and legal authorities.
• Ensure PROs are equally given the tasks on daily basis and make sure the task is completed in a given timeline.
• Manage document retention and disposal processes in accordance with legal requirements.
• Ensure a strong documentation throughout the employee life cycle in compliance to legality.
• Identify opportunities for process improvement within the documentation function and contribute to enhancing HR operations.