[Hiring] Virtual Assistant REMOTE USA
Position: Virtual Assistant
Date Posted: 26th October 2026
Industry: Administrative Support & Operations
Employment Type: Full Time
Experience: 3+ years
Qualification: Estimated Qualification: Bachelor’s Degree or Diploma in Business Administration, Management, or a related field
Salary: $45,000 – $60,000 per year (Estimated)
Location: REMOTE (United States)
Company: TalentHop
Description:
TalentHop is seeking a proactive and highly organized Virtual Assistant to support daily operations for a distributed remote team. This role is ideal for professionals who are detail-oriented, resourceful, and capable of managing administrative responsibilities with minimal supervision.
The successful candidate will handle scheduling, documentation, vendor coordination, purchasing support, team logistics, and client gifting operations. This position requires strong organizational skills, excellent communication, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
• Manage scheduling, research activities, documentation, and general administrative tasks.
• Maintain internal trackers, records, and operational information.
• Coordinate purchasing activities, vendor relationships, shipping, expenses, and reimbursements.
• Support employee onboarding, team logistics, and additional operational requests.
• Manage gifting operations for internal teams, extended teams, and clients.
• Source gifts, manage ordering, personalization, shipping, and delivery processes.
• Track gifting budgets, recipient details, orders, and vendor information.
• Identify upcoming needs and ensure tasks are completed efficiently.
Requirements:
• 3+ years of experience in administrative support, operations, or a similar role.
• Excellent organizational skills with strong attention to detail.
• Strong written and verbal communication abilities.
• High level of ownership, reliability, and ability to complete tasks independently.
• Strong research, problem-solving, and decision-making skills.
• Ability to handle sensitive information with good judgment.
• Experience working with startups, technology companies, or distributed teams is preferred.
• Experience with gifting, vendor management, purchasing, or logistics is an advantage.
• Familiarity with Google Workspace, Slack, and project management tools.
• Comfortable using AI tools to improve productivity and automate repetitive tasks.
Strong knowledge of:
• Administrative operations and remote team support
• Vendor management, purchasing, and logistics coordination
• Google Workspace, Slack, project management tools, and AI productivity tools
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
