[Hiring] Virtual Administrative Assistant REMOTE USA
Position: Virtual Administrative Assistant
Date Posted: August 21, 2025
Industry: Administrative / Virtual Assistance / Professional Services
Employment Type: Full Time
Experience: Not Specified
Qualification: Estimated Qualification: High school diploma or equivalent; administrative or office-management certification preferred.
Salary: 22 USD – 28 USD
Location: South Brunswick, New Jersey, United States (Remote)
Company: Hirebee.ai
Description:
About Us:
Hirebee.ai is a forward-looking, client-focused firm that values creativity, collaboration, and flexibility. We work with a diverse group of professionals who deliver practical, high-quality solutions for our clients. Our culture emphasizes learning, teamwork, and delivering exceptional service.
Position Overview:
We are looking for a dependable and highly organized Virtual Administrative Assistant to join our remote team. The ideal candidate will be comfortable managing multiple priorities across departments, communicating professionally with stakeholders, and working independently with minimal oversight. This role supports senior staff and helps keep day-to-day operations running smoothly.
Job responsibilities:
- Manage calendars and schedules for senior management, coordinating appointments and prioritizing meetings.
- Coordinate virtual meetings — set up calls, prepare agendas, share materials, and follow up on action items.
- Handle professional email correspondence and respond or route messages promptly.
- Organize and maintain digital filing systems to ensure documents are easy to find and shared appropriately.
- Assist in preparing reports and presentations and support ad-hoc documentation needs.
- Conduct basic research and gather information as requested by team members.
- Perform general administrative tasks including data entry, spreadsheet maintenance, and record keeping.
- Support cross-team communication to help projects move forward efficiently.
Required qualifications:
- Proven experience as an administrative assistant or in a similar remote support role.
- Strong written and verbal communication skills with professional email and phone etiquette.
- Excellent organizational abilities and capacity to manage multiple tasks simultaneously.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets).
- Familiarity with virtual meeting platforms such as Zoom or Microsoft Teams is preferred.
- Ability to maintain confidentiality when handling sensitive information and documents.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
