[Hiring] Submissions Specialist REMOTE USA

Position: Submissions Specialist

Date Posted: September 26, 2025

Industry: Healthcare / Pharmaceutical / Advertising

Employment Type: Full Time

Experience: 1–3 years

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Salary: $70/hr

Location: New York, United States — REMOTE

Company: Omnicom Health

Description:
Snapshot
Join Omnicom Health as a Submissions Specialist supporting MLR (Medical Legal Regulatory) workflows. You’ll be the operational anchor who ensures submission packages are accurate, compliant, and delivered on schedule — a role that directly impacts client success and the quality of healthcare communications.

Why this role matters

• You’ll prevent missed details and late deliveries that could affect campaign approvals and client timelines.
• Your attention to detail and adherence to process will keep projects moving and protect the agency’s reputation for reliable delivery.
• You’ll work with a range of teams (creative, content, regulatory) to translate creative assets into approved, publication-ready materials.

Day-to-day responsibilities

• Prepare & QC submissions: Assemble, quality-check and submit materials for MLR review ensuring they meet client and regulatory requirements.
• Digital platform operations: Tag, link and perform other workflow tasks within Veeva PromoMats or similar digital document platforms.
• Documentation & tracking: Use submission tracking tools and digital workflows to keep records organised and up to date.
• Issue resolution: Troubleshoot submission problems, apply feedback from senior team members and escalate when required.
• Cross-functional collaboration: Coordinate with creative, content and regulatory teams to maintain momentum on active projects.
• Process improvement: Proactively identify and adopt digital tools or workflow changes that improve efficiency and quality.

Success measures

• Accuracy: High percentage of error-free submissions.
• Timeliness: Consistent, on-time delivery of submission packages.
• Tech adoption: Confident use of digital tools and willingness to adopt new platforms.
• Collaboration: Positive feedback from colleagues and project stakeholders.
• Process contribution: Meaningful suggestions or adoption of improvements to the submission workflow.

Experience & skills

• Experience: 1–3 years in submissions, regulatory operations, project coordination or similar roles in healthcare, pharma, or advertising.
• Technical proficiency: Comfortable with digital document management and workflow tools (Veeva PromoMats or equivalents).
• Core skills: Strong attention to detail, excellent organisation, able to manage multiple deadlines and projects.
• Communication: Clear communicator who works well with cross-functional teams.
• Adaptability: Quick learner with a technology-friendly mindset.

Mindset & attributes

• Eager to learn, dependable, and receptive to feedback.
• Detail-oriented with a commitment to accuracy and efficiency.
• Collaborative and invested in team outcomes.
• Curious about process and technology improvements that raise quality and speed.

Additional details

• Hours: 4:00 PM – 10:00 PM ET.
• Compensation note: The listed rate reflects the typical base pay range for this role and may vary based on experience, responsibilities and other hiring considerations.

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.