[Hiring] Sr. Administrative Assistant REMOTE USA

Position: Sr. Administrative Assistant

Date Posted: November 9, 2025

Industry: Technology / Administrative Support / Remote Work

Employment Type: Full Time

Experience: 5+ years in administrative or high-performance support roles, preferably in remote or globally distributed environments

Qualification: Estimated Bachelor’s degree or equivalent experience in administrative support, operations, or related field

Salary: $70,200 – $131,600

Location: United States REMOTE

Company: Swooped

Description:
Swooped is supporting a rapidly growing, remote-first organization that is trusted by leading companies across IT and Security industries. This company prioritizes collaboration, curiosity, and customer-first thinking, while fostering an environment where employees can excel regardless of location.

The Sr. Administrative Assistant will provide high-level support to up to three Revenue VP leaders and report directly to the VP, Field Operations. This role operates independently and has significant influence over leadership efficiency, operational processes, and cross-functional coordination. The position requires designing scalable workflows, managing calendars, communication, and travel, and ensuring the smooth execution of leadership initiatives.

Principal Support:

• Calendar, Travel, and Expense Management: Oversee complex multi-time-zone schedules, prioritize focus time, coordinate domestic and international travel, and manage expense reporting accurately.
• Information & Knowledge Management: Maintain organized communication flows, documentation, and naming conventions across the Revenue organization.
• Communications Support: Draft and edit high-quality correspondence, presentations, and documents.
• Event Planning & Coordination: Manage logistics for team offsites, virtual events, and quarterly sales boot-camps, including venues, travel, catering, materials, and technology.

Business Partnership:

• Run-the-business cadence: Manage weekly, monthly, and quarterly operating rhythms including agendas, briefing documents, note-taking, action tracking, and follow-ups.
• Budget and Vendor Coordination: Collaborate with Finance and Legal on budgets, purchase requests, contracts, and vendor logistics.
• Relationship Building & Cross-functional Collaboration: Act as a liaison across GTM Teams to ensure alignment, clarity, and smooth execution.
• Cross-Functional Collaboration: Partner with the Administration team to maintain consistent processes, tools, and shared best practices.
• Flexibility for Remote Work: Occasional duties outside standard working hours may be required to support global teams.

Requirements:

• 5+ years in administrative support or high-performance roles, ideally supporting multiple senior leaders in remote or globally distributed environments
• Proficiency with Google Workspace, Slack, collaboration tools, and spreadsheets for light analysis
• Strong cross-functional collaboration and influence across GTM, Finance, Legal, Product, and CS
• Trusted partnership with high integrity, discretion, and sound judgment
• Growth mindset with proactive learning and adaptability
• Professionalism and discretion handling sensitive information
• Excellent written, verbal, and interpersonal communication skills
• Willingness to travel 30–40% for offsites, events, and critical meetings
• Flexibility to work across time zones when required

Note:
“We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer. Swooped helps candidates around the world to discover and stay focused on the jobs they want until they can complete a full application in the hiring company career page/ATS.

”

Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.