[Hiring] Site Secretary Document Controller Dubai UAE

Position: Site Secretary Document Controller

Date Posted: September 18, 2025

Industry: Construction / Engineering

Employment Type: Full Time

Experience: Minimum 5 years of UAE experience (construction/engineering environment preferred)

Qualification: Bachelor’s degree in Administration, Business, or a related field; strong knowledge of document control systems

Salary: AED 4000 to 7000

Location: Dubai,United Arab Emirates

Company: Burtville

Description:

We are seeking an organized and detail-oriented Site Secretary Document Controller to join our project team. The role is based on-site and is ideal for a candidate with solid experience in construction or engineering projects in the UAE. You will be responsible for handling both electronic and hard-copy documentation, ensuring accurate records, and supporting smooth communication between site, consultants and head office.

Qualifications:

• Bachelor’s degree in Administration, Business, or a related discipline.
• Minimum 5 years of relevant UAE experience, preferably within construction and engineering environments.
• Strong familiarity with document control systems and structured filing practices.
• Proficient with MS Office (Word, Excel, Outlook) and document management platforms such as Aconex, Procore, or comparable tools.
• Excellent written and verbal English communication skills.
• Understanding of engineering and construction documentation standards and workflows.

Duties & Responsibilities:

• Maintain and update document control registers and organized filing systems for both digital and physical records.
• Log, distribute, track and archive all incoming and outgoing documents to ensure traceability and version control.
• Coordinate submission and tracking of technical submittals between the site team and head office.
• Prepare and keep current daily correspondence, meeting minutes and routine project reports.
• Monitor the flow of documents between site, consultants and contractors and ensure timely responses.
• Support project meetings, maintain up-to-date records of RFIs, NCRs, submittals and site instructions.
• Ensure compliance with project documentation standards and assist in audits or document reviews as needed.

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