[Hiring] Senior Project Administrator REMOTE USA
Position: Senior Project Administrator
Date Posted: August 5, 2025
Industry: Pharmaceutical Engineering / CAPEX Projects
Employment Type: Full Time
Experience: Minimum 10 years
Qualification: Not Specified
Salary: Confidential
Location: United States REMOTE
Company: Black Diamond Networks
Description:
Black Diamond Networks is actively hiring multiple Senior Project Administrators to support an extensive capital expenditure (CAPEX) initiative for a new pharmaceutical manufacturing facility. This is a fully remote opportunity based in the United States, ideal for professionals with a strong background in managing documentation, coordination, and workflows in fast-paced, regulated environments.
The contract is set to begin around August 18th or 25th, lasting 6+ months with potential extension up to 12 months. If you’re an experienced project administrator with a track record in pharmaceutical or biotech CAPEX programs, this could be a highly rewarding role.
Key Responsibilities:
- Deliver advanced administrative support across multiple CAPEX workstreams
- Manage documentation control, milestone tracking, and action item follow-ups
- Organize and maintain project records, including vendor submittals, design documentation, and meeting notes
- Schedule and support technical reviews, team meetings, and stakeholder coordination
- Track deliverables, deadlines, and approvals using tools like Smartsheet, SharePoint, MS Teams, and Excel
- Contribute to the creation and upkeep of dashboards, reports, and project timelines
- Coordinate with cross-functional teams including engineering, procurement, and QA to ensure efficient workflows
- Serve as a point of contact between internal leadership and external consultants, vendors, and design partners
Required Qualifications:
- At least 10 years of experience in a project administration or coordination capacity
- Familiarity with capital project workflows within GMP-regulated industries like pharma or biotech
- Expertise using Microsoft Office Suite, SharePoint, Smartsheet, and other collaboration tools
- Strong organizational and document management skills in high-volume environments
- Excellent communicator, confident in engaging with multidisciplinary teams
- Self-motivated and capable of working independently in a remote setup
Preferred Qualifications:
- Previous work on pharmaceutical manufacturing projects (greenfield or expansions)
- Experience handling engineering documentation like P&IDs, URS, and technical design packages
- Strong understanding of cross-functional collaboration among engineering, construction, QA, and validation teams
About Black Diamond Networks:
Black Diamond Networks delivers highly skilled consulting professionals to support innovation, compliance, and quality in regulated industries. Known for their precision and speed, they connect expert talent with high-impact opportunities across life sciences, tech, and engineering fields.
Black Diamond Networks is proud to be an Equal Opportunity/Affirmative Action Employer, fostering an inclusive environment for all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process.
