[Hiring] Senior Executive Assistant Projects REMOTE USA
Position: Senior Executive Assistant Projects
Date Posted: August 6, 2025
Industry: Technology / Software Development
Employment Type: Full Time
Experience: Proven experience as a Senior Executive Assistant or Project Coordinator, ideally supporting C-level executives
Qualification: Not Specified
Salary: $85,000 – $110,000
Location: United States – REMOTE
Company: Hazelcast
Description:
Hazelcast is currently hiring a Senior Executive Assistant, Projects to serve as a key strategic partner to the CEO and executive leadership team. This is a fully remote opportunity, ideal for a highly organized and proactive individual with a strong background in executive support and cross-functional project coordination. Your contributions will directly impact our ability to execute strategic initiatives, improve operational workflows, and foster a collaborative and engaged workplace culture.
In this role, you will be the linchpin between leadership, departments, and external vendors—ensuring deadlines are met, priorities are aligned, and communication flows effectively. You will take initiative in managing projects across various business units, anticipate challenges before they arise, and implement streamlined solutions that keep the company on track.
Key Responsibilities:
• Act as a trusted strategic partner to the CEO and executive leadership, aligning with high-level company priorities
• Lead and manage company-wide and cross-functional projects, ensuring milestones, deliverables, and timelines are met
• Facilitate clear communication across departments to maintain alignment and encourage collaboration
• Support the external vendor strategy, handling contract administration and tracking vendor performance for project-related activities
• Play a role in initiatives that boost company culture and employee engagement
• Proactively identify problems, offer effective solutions, and prevent roadblocks before they impact progress
Day-to-Day Duties:
• Deliver administrative project support to the PMO, CEO, and C-suite executives
• Monitor and manage project tasks, key deliverables, and deadlines using project management tools like Asana, Trello, or Microsoft Project
• Coordinate executive meetings, including scheduling, agenda preparation, note-taking, and action tracking
• Be a central contact for executive-level inquiries and internal communications
• Manage vendor coordination, including contracts and evaluations
• Conduct research to inform project planning and executive decision-making
• Organize complex calendars, particularly around project-related meetings, and ensure all executive stakeholders are well-prepared
• Organize and maintain project documentation and resources
Qualifications & Experience Required:
• Prior experience as a Senior Executive Assistant or Project Coordinator in a tech or startup environment
• Strong multitasking skills and ability to juggle several high-priority projects simultaneously
• Outstanding time management, organization, and attention to detail
• Excellent written and verbal communication skills, with a collaborative attitude
• Hands-on experience with project management software and collaboration tools
• Strong Microsoft Office skills – Excel, Outlook, Word, PowerPoint
• Independent, proactive work ethic with a strong sense of accountability
• Ability to manage confidential information with professionalism
• Skilled in supporting executive calendar logistics and managing external vendor interactions
• Demonstrated ability to drive cross-functional collaboration
Benefits Include:
• Unlimited Paid Time Off
• Comprehensive Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Life & AD&D Insurance – Basic and Supplemental
• Disability Insurance – Short and Long-term
• 401(k) Retirement Plan
• Employee Assistance Program (EAP)
If you’re a solutions-oriented professional who thrives in dynamic environments and loves partnering with senior leadership to bring strategic initiatives to life, this role offers an exciting opportunity to make a direct impact.
Disclaimer: The job details above are structured for clarity and based on publicly available content from recruiters/Company pages. All rights remain with the original source; names may be withheld for confidentiality. We are not involved in the hiring process
