[Hiring] Senior Accounts Payable Specialist REMOTE USA

Position: Senior Accounts Payable Specialist

Date Posted: December 5, 2025

Industry: Finance / Accounting / Accounts Payable

Employment Type: Full Time

Experience: 4+ years

Qualification: Bachelor’s degree in Finance, Accounting, Economics, or a related field

Salary: $60,000 – $70,000 Annual

Location: Chicago, IL, United States, REMOTE

Company: Chowbus

Description:
Chowbus is seeking a Senior Accounts Payable Specialist to manage the full AP cycle and ensure accurate, compliant, and timely processing of all payables. This role requires strong analytical skills, professional judgment, and process optimization, serving as a key partner to internal teams and external vendors. The position involves handling high volumes of transactions with precision and efficiency while identifying opportunities for process improvements.

Key Responsibilities:

Invoice Processing & AP Operations (30%)

• Process vendor invoices daily in Ramp, ensuring proper coding, accuracy, and timeliness.
• Review, investigate, and resolve invoice discrepancies independently.

Vendor Management & Onboarding (15%)

• Manage vendor onboarding and maintain master data, including W-9/W-8 forms and contracts.
• Act as primary liaison for vendor inquiries, ensuring timely and professional responses.

Expense Management & Corporate Credit Cards (15%)

• Oversee company-issued credit card administration and distribution.
• Review and approve employee expense reports per T&E policies.
• Educate employees on reimbursement and credit card procedures.

Reconciliations & Reporting (15%)

• Reconcile vendor statements, resolve discrepancies, and maintain accurate ledgers.
• Reconcile AP-related balance sheet accounts, including cash, credit card, AP, and clearing accounts.
• Support month-end close and provide financial reporting as needed.

Compliance & Year-End Reporting (10%)

• Prepare and submit year-end 1099 reporting in compliance with IRS deadlines.
• Maintain documentation to support audits and regulatory compliance.

Internal Audit, Analysis, and Process Improvements (10%)

• Support internal and external audits with documentation, analysis, and explanations.
• Identify operational gaps and recommend process enhancements.
• Collaborate with finance leadership to establish scalable AP best practices.

Cross-Functional Support & Issue Resolution (5%)

• Respond to internal inquiries related to invoice submissions, payments, and expenses.
• Provide financial data and analytical support to business leaders as needed.

Requirements:

• 4+ years of full-cycle accounts payable experience in high-volume environments; multi-entity experience preferred.
• Strong knowledge of W9/W8/1099 requirements and year-end reporting.
• Proficiency in Excel (VLOOKUPs, pivot tables).
• Experience with Ramp preferred.
• Strong analytical, problem-solving, and communication skills.
• Detail-oriented with the ability to manage multiple priorities in a fast-paced environment.

Work Conditions & Competencies:

• Primarily desk-based work requiring focus and attention to detail.
• Frequent interaction with cross-functional teams and vendors.
• Flexibility and adaptability for different time zones and work settings.
• Ability to independently problem-solve, interpret policies, and make sound decisions.

Benefits:

• Medical, dental, and vision insurance
• 401(k)
• 100% employer-paid Short-Term Disability (STD)
• 100% employer-paid Life Insurance and optional additional coverage
• 100% employer-paid AD&D Insurance with optional additional coverage
• Company holidays and birthday off
• Paid Parental Leave
• Flexible Paid Time Off (PTO)
• Employee Assistance Program (EAP)

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