[Hiring] Sea Import Coordinator UAE

Position: Sea Import Coordinator

Date Posted: September 17, 2025

Industry: Logistics / Freight Forwarding / Sea Imports

Employment Type: Full Time

Experience: Not Specified

Qualification: Estimated Qualification like Bachelor Degree holder, Diploma/Degree/Certificate

Salary: AED 5000 to 10000

Location: United Arab Emirates

Company: Gavaerix Mar

Description:
WE ARE HIRING — OPEN POSITION: Sea Import Coordinator

We’re seeking a hands-on Sea Import Coordinator with solid operational experience to manage and streamline sea import activity. The ideal candidate will be comfortable working with overseas partners, monitoring shipments end-to-end, and ensuring accurate invoicing and documentation across the import lifecycle.

KEY RESPONSIBILITIES:

• Manage end-to-end sea import operations, ensuring timely updates from origin to delivery.
• Maintain daily communication with overseas agents, carriers (including airlines where relevant), and ground handling agents (GHA) to secure timely status updates.
• Track daily shipments and promptly notify stakeholders of any routing changes, transshipment (T/T) events, short shipments or deviations — keep detailed records of all updates.
• Communicate proactively with clients by phone and email to provide pre-alerts, arrival notifications, clearance status and delivery updates.
• Coordinate closely with customs clearance and in-house delivery teams to ensure smooth handovers and on-time release.
• Monitor and review agents’ billing and shipping line charges; prepare and issue invoices promptly in accordance with agreed tariffs and rates.
• Work with freight-forwarding ERP systems — familiarity with FLOTILA is an advantage.
• Apply a clear understanding of INCOTERMS to correctly interpret responsibilities and costs.

REQUIREMENTS & SKILLS:

• Proven practical knowledge of sea import processes and documentation.
• Strong communication skills for liaising with overseas partners, local teams and customers.
• Attention to detail for shipment tracking, record keeping and billing reconciliation.
• Comfortable using ERP systems and confident learning new operational tools.
• Commercial awareness and the ability to escalate and resolve operational issues quickly.

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